Document Controller
Confidential
Posted: April 29, 2026
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Quick Summary
A Document Controller or Administrator role is seeking a highly organized and detail-oriented individual to join our Health & Safety Management Team. The ideal candidate will be responsible for drafting, controlling, coordinating, and managing Health & Safety and PSDP documentation across multiple projects and operations, ensuring accuracy, compliance, and timely availability of records.
Required Skills
Job Description
About the Role
ORS are seeking a Document Controller or Administrator to join our Health & Safety Management Team.
This role is responsible for the effective drafting, control, coordination and management of Health & Safety and PSDP Process documentation across multiple projects, ensuring accuracy, compliance and timely availability of records.
Key Responsibilities
Draft, control, manage, and maintain Health & Safety and PSDP documentation, required across multiple construction projects and operations.
Support the preparation and ongoing maintenance of project documentation, including Preliminary Safety & Health Plans and Stage Reports
Support the preparation and maintenance of Team documentation to inc. Fee bids, Tenders and General Administrative requirements
Assist in the preparation, review and handover of project Safety Files requiring coordination with design teams, contractors and project PSCS
Liaise with project teams, designers, contractors, and external stakeholders regarding documentation requirements
Ensure version control, document numbering, approvals and distribution protocols are followed
Maintain document registers and ensure records are accurate, complete, and auditable
Support internal and external audits related to Health & Safety documentation
Maintain confidentiality and data integrity of all documentation in line with GDPR requirements
Skills & Experience
Proven experience in a Document Controller/ Administrative, or similar role, within Health & Safety, construction, engineering or regulated environments
Experience in the compilation of PSDP documentation and Safety Files is highly desirable
Strong organisational skills with excellent attention to detail
Experience managing controlled documents and document management systems
Good working knowledge of Microsoft Office (Word, Excel, Outlook, SharePoint or similar)
Ability to manage multiple priorities and meet deadlines
Strong communication and coordination skills
What We Can Offer You
ORS is committed to creating a diverse and inclusive company culture. We foster a culture of inclusion for all employees that respects and supports their individual strengths and experiences.
Being part of ORS means more than just a job, it means joining a company that invests in you and your ambitions with transparency, structure and support.
We are delighted to offer a suite of benefits when you join ORS, which include:
Competitive salary
Performance-related bonus
Pension scheme with matching contributions
Remote-first hybrid model – use your home as a base and any of our office locations as you see fit
Work from abroad
Flexible working hours
Access to over 60 health disciplines through our Kara Connect Platform
Continuous Professional development (CPD) programme & funding
Paid maternity, paternity and fertility leave
Company and birthday annual leave days
Death in Service benefit
Tax saver - travel and bike to work
Culture, social, wellness and CPD committees
Talent Development Programmes
Access to leading career coach Gerry Duffy
About ORS
ORS is a world-class multidisciplinary building consultancy with more than 30 years of delivering technical excellence across the built environment. Our mission is simple but powerful: We endeavour to make the lives of our team, clients, partners and communities happier and better in the ways that really matter every single day.
Don’t just take our word for it! ORS has won numerous awards, recognising our Great Place to Work culture.
Winner of the Engineering Consultancy of the Year at the Engineering Excellence Awards 2025
Winner of the Graduate Programme of the Year at the Engineering Excellence Awards 2025
Winner of the Best Company to Work For at the Irish Design & Build Awards 2024 & 2025
Winner of the Best People Development of the Year at the Engineering Excellence Awards 2024
Winner of the Recruitment & Retention Strategy at the Workplace Excellence Awards 2024
Great Place to Work certified consecutively since 2017
Top 3 Company Best Workplaces in the medium-sized category at the Great Place to Work awards 2025
Best Workplaces for Health & Wellbeing 2025 & 2026 Great Place to Work
Engineers Ireland CPD Accreditation since 20217
Awarded for Hybrid Way of Working at the 2022 Great Place to Work Awards
Silver Accreditation through Investors in Diversity 2025