Document Control Specialist – Aviation & Infrastructure – DMV Region 

Document Control Specialist – Aviation & Infrastructure – DMV Region 

Washington, D.C. | Maryland | Virginia (DMV Region) 

Full-Time | On-Site | DMV Region 

Why CMTS? 

Every day at CMTS, our team delivers infrastructure projects that positively impact lives and communities. With over 42 years of industry experience, CMTS has built a strong foundation for continued success, providing project and construction management services to public and private clients nationwide. 

We value our employees by fostering a culture of learning, professional development, and collaboration. CMTS is committed to maintaining a work environment that emphasizes safety, integrity, and accountability while supporting work-life balance and employee well-being. Our teams are empowered to grow, contribute, and make a meaningful impact through the projects we deliver. 

About Your Role 

CMTS is seeking a highly organized and detail-oriented Document Control Specialist to support aviation, transportation, and public infrastructure capital improvement projects throughout the Washington D.C., Maryland, and Virginia (DMV) Region. This role will be responsible for maintaining project documentation, tracking records, managing document workflows, and supporting project teams with document control processes throughout all phases of project delivery. 

Education Requirements 

Associate’s Degree or Bachelor’s Degree in Business Administration, Construction Management, Engineering Technology, Information Management, or related field preferred 

or 

An equivalent combination of education, technical training, and relevant document control experience 

What You’ll Need to Get the Job Done 

 3–7 years of document control or project administration experience supporting construction, engineering, aviation, transportation, or infrastructure projects 

 Strong understanding of document management processes and records management best practices 

Experience managing project documentation including RFIs, submittals, meeting minutes, transmittals, change orders, schedules, and closeout records 

Ability to maintain organized electronic and hard-copy filing systems in accordance with project requirements and client standards 

Strong attention to detail and ability to maintain accurate records in fast-paced environments 

Excellent organizational, analytical, and time management skills 

Strong written and verbal communication skills with the ability to interface professionally with project teams and stakeholders 

Ability to manage multiple priorities and deadlines simultaneously 

Experience supporting project teams in active operational or public sector environments preferred 

Proficiency in Microsoft Office Suite including Word, Excel, Outlook, Teams, and Adobe Acrobat 

Experience utilizing document management and project management software platforms preferred 

Ability to travel throughout Washington D.C., Maryland, and Virginia project locations as required 

What Will Make You Stand Out 

Certifications / Licenses 

Certified Document Controller (CDC) preferred 

Experience supporting aviation, transportation, or public infrastructure projects preferred 

OSHA 10 or OSHA 30 preferred 

Software 

e-Builder 

Procore 

Autodesk Construction Cloud / BIM 360 

SharePoint 

Bluebeam Revu 

Microsoft 365 

What You’ll Do 

Maintain and manage project documentation throughout all phases of project delivery including planning, design, construction, and closeout 

Process and track RFIs, submittals, transmittals, meeting minutes, change orders, schedules, correspondence, and project reports 

Ensure all project documents are properly logged, distributed, filed, and maintained in accordance with project procedures and client requirements 

Maintain electronic and hard-copy filing systems to support document retention, accessibility, and version control 

Monitor document workflows and follow up with project teams, contractors, consultants, and stakeholders to ensure timely submission and processing of documentation 

Support project managers and construction teams with document tracking, reporting, and administrative coordination activities 

Assist with preparation and distribution of project meeting agendas, meeting minutes, reports, and project correspondence 

Coordinate document review and approval workflows between contractors, consultants, client representatives, and internal teams 

Perform quality checks on project documentation to ensure completeness, accuracy, and compliance with established standards 

Assist with project closeout activities including turnover documentation, warranties, as-built drawings, operations and maintenance manuals, and records archiving 

Maintain confidentiality and security of project records and sensitive documentation 

Generate document control reports, tracking logs, and status updates for project leadership and client review 

Support implementation and maintenance of document control procedures, standards, and continuous improvement initiatives 

Participate in project meetings and coordinate with project teams to support overall project delivery objectives 

Build and maintain positive working relationships with clients, contractors, consultants, and project stakeholders 

Salary Range 

Commensurate on Experience 

CMTS offers a comprehensive benefits package including medical, dental, vision, life insurance, paid time off, retirement plans, professional development opportunities, and career advancement pathways. 

Equal Employment Opportunity 

CMTS, LLC is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status in accordance with applicable federal, state, and local laws.