Document Control Associate

Trust Automation

Trust Automation has over 30 years of experience in custom motors, linear drives, digital drives, and systems which meet the unique needs of its customers. Its product line includes motors, linear drives, digital drives, custom assemblies, and products to fit unique applications and ground-up system design and manufacturing solutions. We design, build and support control and power management systems for the most demanding defense, semiconductor, industrial automation, and medical applications.

Trust Automation is an equal opportunity employer and committed to attracting, hiring, developing, and retaining a skilled, productive, and diverse workforce, personnel with competencies and experience related to the regional and State population. Every employee has an “at-will” relationship with Trust Automation. This means that employment with Trust Automation is at the mutual consent of the employer and the employee and is subject to termination by either party at will, with or without cause or advance notice.

Job Summary

The Document Control Associate is responsible for managing and maintaining the company's documentation system, ensuring all documents are properly controlled, up-to-date, and accessible to authorized personnel. This role involves working closely with various departments to support compliance and streamline document management processes.

An entry-level or mid-level position focused on supporting document management activities, maintaining accurate records, and ensuring documents are properly filed and accessible

Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Document Management:

• Maintain and organize physical and electronic documents to ensure easy retrievability, as well as maintain proper distribution, access, preservation, and retention.

• Distribute documents to appropriate stakeholders as required.

• Enter document data into management systems with accuracy and completeness.

• Scan, print, and make copies of documents

• Provide general administrative support to the document control team.

• Assist with preparing documents for review and approval.

Configuration Management & Change Control

• Support the implementation of change control tools.

• Control (generate, modify, update, archive, etc.) serial numbers in the ERP database and ensure accuracy and consistency of labeling physical products.

Regulatory Compliance:

• Ensure all documents meet company Quality Management System requirements.

• Assist in preparing and providing documentation for audits and inspections.

Quality Assurance:

• Assist in regular audits to ensure document integrity and compliance.

Collaboration and Communication:

• Coordinate with various departments to gather, review, and process documents.

Training and Support:

• Set up the employee training requirement and maintain the training records.

• Assist the Document Control Specialist and Technical Document Writer in developing and maintaining training materials and user guides for document control systems.

Position Requirements

• High school diploma or GED required.

• Bachelor's Degree in Business Administration or similar major is preferred.

• One or two years of experience in maintaining document control/document management systems or similar work.

• Strong attention to detail and organizational skills.

• Proficiency in Microsoft Office Suite and basic document control software.

• Ability to follow written procedures and verbal directions.

• Ability to participate in group meetings.

• This position may be asked to drive for company purposes during the course of employment. If asked and agreed upon, employees must possess a valid California Driver’s License and clean driving record.

• May Participate in the identity verification process to access secure client or government portals by authorizing certified supplier or customer management platforms to obtain information from your personal credit profile or other information, solely to verify your identity.

Physical Requirements

• Hearing and speaking to exchange information in person, on the telephone or virtually.

• Dexterity of hands, fingers, and wrist to operate a computer keyboard, calculator or assemble/manufacture intricate items.

• Seeing to read a variety of materials.

• Sitting or standing for extended period of time

• Physical agility to lift 20 pounds to shoulder height.

• Physical agility to lift, carry, push, or pull objects.

Pay/Salary Information

Salary range for this position is $24.90 - $28.00 Hourly

By submitting your application, you acknowledge that you have read and understand the information provided within. You certify that the information contained in this application is correct to the best of your knowledge. You understand that to falsify information is grounds for refusing to hire, or for discharge should you be hired.