Director Product Portfolio Governance – DHMS Executive Operations

Title:

Director, Product/Portfolio Governance – DHMS Executive Operations

Function:

Program Executive Office, Defense Healthcare Management Systems (PEO DHMS)

Location:

Onsite in Rosslyn, VA – 5 days per week

Reports to:

Deputy Program Executive Officer (Deputy PEO DHMS)

POSITION SUMMARY:

The Director supports the DHMS Program Executive Office and functions as Chief of Staff leader for the Executive Office. This role helps senior leaders run the organization more effectively by improving how work is governed, how teams are organized, and how executive meetings drive decisions.

This position is intended for someone who has worked in a software or product-driven organization and understands how leadership teams should review costs, schedules, performance, and priorities. The role is hands-on and execution focused. The Director is expected to help shape how leaders meet, decide, and follow through, especially during periods of change.

The ideal candidate is comfortable working closely with senior leaders, can simplify complex topics, and has experience helping organizations adopt better ways of working.

JOB RESPONSIBILITIES:

Governance and Organizational Effectiveness

Support efforts to refresh and improve governance processes, including how strategic decisions are made and escalated

Help leaders clarify roles, responsibilities, and decision ownership within a product or portfolio environment, from senior / executive leadership down through product / project execution

Assist with organizational design changes and help ensure new structures are adopted in day-to-day work

Executive Meetings and Leadership Support

Help redesign executive meetings so they focus on cost, schedule, performance, and results rather than status updates; ensure successful implementation of the redesigned meeting structure

Develop clear meeting agendas, pre-read materials, and decision summaries

Capture decisions, action items, owners, and deadlines to ensure follow-through

Strategic thought partnership and leadership

Lead (as directed) key strategic transformation initiatives designed to elevate the level of performance of our own team as well as the client’s

Contribute experience, expertise, and sound judgment to strategic discussions and planning sessions

Proactively share insights that contribute to improvement

Product Portfolio and Change Support

Support organization and prioritization of product and capability portfolios

Help leadership understand tradeoffs across priorities, funding, and capacity

Support change management efforts by translating leadership decisions into clear guidance for teams

PEO DHMS Operations

Support daily operations of the DHMS Executive Office and priority initiatives

Coordinate taskers, leadership requests, and cross-team actions

Draft and coordinate executive briefings, decision memos, and leadership materials

Execution Tracking and Visibility

Track leadership commitments, dependencies, and risks

Maintain simple, clear trackers so leaders can see progress and issues

Identify gaps or delays and help drive resolution

BASIC JOB REQUIREMENTS:

Minimum of 5–7 years of experience supporting senior leaders in a Chief of Staff, PMO, or executive operations role

Experience working in a software, product, or portfolio-driven organization

Demonstrated experience supporting governance changes, organizational changes, or operating model improvements

Experience preparing materials for executive-level meetings and supporting leadership decision-making

Strong written and verbal communication skills

Ability to manage multiple priorities in a fast-paced environment

Ability to work onsite in Rosslyn, VA, five days per week

S. Citizen

KEY COMPETENCIES:

Ability to work directly with senior leaders and exercise good judgment

Strong organizational and follow-through skills

Comfort driving change and improving how teams operate

Ability to explain complex topics in clear, simple terms

Collaborative mindset with the ability to influence without direct authority

PREFERRED CERTIFICATIONS OR EXPERIENCE (Not Required):

Prosci Change Management Certification (ADKAR Model)

Project Management Professional (PMP)

Information Technology Infrastructure Library Version 4 Foundation (ITIL 4 Foundation)

Scaled Agile Framework Lean Portfolio Management Certification (SAFe LPM)

Experience implementing AI solutions / products / process improvements