Director Board of Trustees Secretariat

Team: Chief of Staff

Activity: Full-time

Role grade: Director [8]

Direct reports: 3

Indirect reports: 0

Reporting to: Chief of Staff

Role location: Riyadh, Saudi Arabia

Job Purpose: As the Director Board of Trustees Secretariat, you will be responsible for the overall effectiveness, integrity, and smooth operation of the Board of Trustees (BoT) and its committees. The role oversees all governance secretariat activities, ensures adherence to legal and governance frameworks, and enables the Secretary General, Board members, and committees to operate efficiently, compliantly, and with high-quality decision-making support.

This role combines governance leadership, operational excellence, and people management, ensuring that board and committee processes are structured, timely, confidential, and fit for a complex, fast-moving organization.

Duties and Responsibilities

• Own and continuously improve the Board and Committee governance framework in line with applicable laws, regulations, and best practices.

• Develop and maintain the annual Board and Committee calendar, including meeting cadence, key milestones, and expected outputs aligned with committee charters.

• Ensure effective follow-up on Board and Committee decisions, resolutions, and delegated actions.

• Oversee the maintenance of accurate records of Board and Committee members, roles, mandates, and terms.

• Commission, review, and present governance, legal, and regulatory analyses or studies related to matters escalated to the Board or committees.

• Oversee the end-to-end operation of Board and Committee meetings, including agenda planning, documentation, approvals, and logistics.

• Ensure accurate, timely, and high-quality preparation of meeting minutes, resolutions, and action trackers.

• Ensure all delegations, directives, and decisions from the Secretary General and committees are properly documented, communicated, and tracked.

• Owns the end-to-end development of Board materials — including co-creation and drafting of content with stakeholders — and has authority to return submissions that do not meet decision-readiness standards.

• Establish and enforce standards for confidentiality, document control, and information security across all Board-related materials.

• Act as the primary governance liaison for the Secretary General, Board members, Committee Chairs, CEO, and senior leadership.

• Coordinate closely with the Secretary General to schedule meetings, manage priorities, and ensure readiness for all Board and Committee engagements.

• Ensure clear, professional, and timely communication between the Board, committees, and executive management.

• Ensure full readiness of systems, tools, and devices used for Board and Committee meetings (e.g., board portals, secure document platforms, meeting technology).

• Oversee the secure receipt, logging, archiving, and dispatch of confidential correspondence to and from the Board, committees, and CEO.

• Continuously improve secretariat tools, templates, and workflows to increase efficiency and reduce risk.

• Lead, coach, and develop a team of three Secretariat / Governance Officers.

• Set clear objectives, performance standards, and development plans for the team.

• Ensure consistent quality, accountability, and resilience across all secretariat activities.

• Act as an escalation point for complex, sensitive, or high-risk governance matters.

Education and Experience

• Bachelor’s degree in Law, Business Administration, Governance, or a related field.

• 10+ years of experience in board secretariat, corporate governance, legal operations, or executive office roles within Saudi Arabia.

Knowledge, Skills, and Abilities

• Proven experience supporting Boards of Directors or Boards of Trustees and multiple committees.

• Demonstrated leadership experience managing and developing teams.

• Strong exposure to governance frameworks, delegation of authority models, and board best practices

• Exceptional attention to detail and judgment in handling confidential information.

• Strong stakeholder management skills, including interaction with senior executives and board members.

• Excellent written and verbal communication skills.

• High level of organization, prioritization, and follow-through.

• Ability to operate calmly and effectively in high-pressure, time-sensitive environments.

• Fluent in English and Arabic.

Benefits

• Relocation support

• Transportation allowance

• Competitive compensation

• Housing allowance

• VIP medical insurance

• Opportunity to work on a new exciting project with a group of passionate professionals. You will get the freedom to excel and make a real impact

Diversity disclaimer

Our mission is to build a diverse organization where our members, regardless of background or identity, have a sense of belonging. We genuinely believe that thanks to creating a collaborative environment where different perspectives are valued, we can achieve more. Together, we want to reshape the boundaries of what is achievable in the esports domain.