Digital Production Coordinator

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Description

Our Japan office is looking for a detail-oriented Digital Project Coordinator to support the production and delivery of creative campaigns across film, digital, and social platforms. Working closely with the Producer, you’ll help manage timelines, resources, and communications to ensure smooth coordination across teams, partners, and clients.

This role is ideal for someone passionate about creative production and eager to grow into a producer role in a fast-paced, international environment.

What you’ll do

• Support Producers in the planning and execution of multi-channel campaigns, including TVCs, digital films, photography, and social content.

• Coordinate internal workflows by tracking deliverables, updating timelines, and ensuring that project milestones are met.

• Assist with project documentation — preparing meeting notes, production schedules, call sheets, estimates, and post-production trackers.

• Facilitate communication between creative, production, and post teams to ensure clarity and alignment throughout the process.

• Manage administrative tasks such as bookings, purchase orders, and invoice tracking in collaboration with the finance team.

• Support on set and in production when required — liaising with crew, vendors, and freelancers.

• Assist in sourcing local talent and suppliers (directors, photographers, editors, studios, etc.) and maintaining up-to-date contact lists.

• Monitor project budgets and timelines, escalating risks or issues to the Producer proactively.

• Contribute to client presentations and reports, ensuring materials are accurate, timely, and visually aligned with Monks’ standards.

What you’ll bring

• 1–3 years of experience in a creative agency, production company, or digital content studio.

• A strong interest in film, digital content, and the creative production process.

• Exceptional organizational skills — you thrive in a fast-paced environment and can manage multiple tasks simultaneously.

• Great communication skills, both in Japanese (business level) and English (working proficiency preferred).

• You are capable of communicating both verbally and in writing in Japanese (business level), speaking a bit of English is a plus, but not a must.

• A collaborative mindset — you enjoy working with diverse teams and supporting creative talent.

• A proactive and solution-oriented attitude: you’re quick to anticipate needs and eager to learn from hands-on experience.

• Familiarity with project management tools (e.g., Asana, Monday, or similar) and basic Google Workspace proficiency.

Why You’ll Love It Here

You’ll be part of a global network of Monks, working on high-profile campaigns that push creative and technological boundaries. This is a unique opportunity to gain hands-on production experience, learn from some of the industry’s best producers, and contribute to the making of innovative work that resonates across platforms and cultures.

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About Monks

Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology and data science fueled by AI—managed by the industry’s best and most diverse digital talent—to help the world’s trailblazing companies outmaneuver and outpace their competition.

Monks was named a Contender in The Forrester Wave™: Global Marketing Services. It has remained a constant presence on Adweek’s Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23) and is the only partner to have been placed in AdExchanger’s Programmatic Power Players list every year (2020-24). In addition to being named Adweek’s first AI Agency of the Year (2023), Monks has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning and AI Product for its service Monks.Flow. Monks has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs and has earned a spot on Newsweek’s Top 100 Global Most Loved Workplaces 2023.

We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.