Design Operations Administrator

Join our dynamic Architecture & Design team as a Design Operations Administrator, where you’ll support the behind‑the‑scenes administrative and operational processes that enable our design and construction teams to deliver exceptional homes. In this role, you will be responsible for the accurate processing, tracking, and reporting of customer upgrade selections, purchase orders, and supporting documentation, working closely with internal teams, trades, suppliers, and Accounting.

We are seeking a detail‑oriented administrative professional who thrives in a structured, process‑driven environment and takes pride in accuracy and organization. This position is administrative in nature and focuses on documentation control, reporting, and coordination; it does not involve design development, drafting, or creative design work. Success in this role requires strong attention to detail, effective communication, and consistent adherence to established processes and approval workflows.

Logel Homes was created in 2000 to bring signature quality and value to townhome and condominium buyers. Logel Homes is proudly one of Canada’s Best Managed Companies (Platinum Standard), the 10-time winner of Customer Insights Best Customer Experience and Multi-Family Builder of The Year for the last 5 years in a row. With an exciting, vibrant, and stimulating workplace within the home building industry, the driven team, is the embodiment of “Excellence Comes Standard”.

Key Responsibilities

Accurately process and track approved homeowner upgrade selections in accordance with established pricing, scopes, and approvals

Maintain complete and accurate upgrade documentation, purchase orders, and internal tracking records

Redact completed customer documents prior to distribution to trades and site teams

Prepare and maintain weekly and monthly administrative reports related to upgrades and selections

Issue purchase orders and change orders using Sage accounting software

Track purchase orders and support quarterly administrative reviews with Accounting

Coordinate documentation and communication between Design, Sales, Construction, Accounting, trades, and suppliers

Assist with Spec Unit documentation, sample coordination, and Show Suite support as required

Escalate discrepancies or missing information to the appropriate department for resolution

* This role is administrative in nature and does not include design development, drafting, or creative responsibilities.

Role Expectations

High level of accuracy and attention to detail across all documentation and reporting

Ability to manage multiple deadlines in a fast‑paced environment

Consistent adherence to internal processes and approval workflows

Strong organization, communication, and coordination skills

Qualifications

Education

Post‑secondary education is considered an asset

Experience

1–4 years of experience in an administrative, coordination, or documentation‑focused role

Experience supporting reporting, tracking, and documentation processes

Exposure to purchase order processing, accounting, or ERP systems (e.g., Sage) is considered an asset

Experience in construction, homebuilding, or design environments is considered an asset

Skills & Technical Requirements

Strong administrative and organizational skills with high attention to detail

Professional written and verbal communication skills

Intermediate proficiency in Microsoft Office

Intermediate proficiency in Microsoft Excel (tracking, formulas, structured spreadsheets)

Experience working with Sage 300/Intacct or similar accounting/ERP systems is an asset

Compensation & Employment Conditions

This is a full‑time, salaried position offering a competitive base salary commensurate with experience. Employment is subject to a background check including a reference check.

Our values and policies promote teamwork, innovation, long-term employment, and work-life balance. As a family oriented, community minded company Logel Homes offers comprehensive health and insurance benefits including flex days and flexible work schedules; Personal and Health spending Accounts; RRSP&TFSA matching; team building and reward activities; career growth and advancement.

At Logel Homes, we value and celebrate diversity in all its forms. We believe that a diverse and inclusive workforce brings together unique perspectives, experiences, and talents, making us stronger as an organization. We are committed to creating an environment where everyone feels welcomed, respected, and supported. We strive to build a diverse team that reflects the communities we serve and foster an inclusive culture that encourages collaboration, innovation, and growth.