Deputy Director of Capital Planning

Job Title: Deputy Director of Capital Planning
Department: Capital Planning
Reports To: Director of Capital Planning
FLSA: Exempt
Grade: 17

POSITION SUMMARY:
Partner with the Director of Capital Planning to manage a multi-billion-dollar capital grant program for public school construction by aligning the MSBA’s long-term capital outlook with available resources including project grants, department budgets, and staffing. The Deputy Director of Capital Planning manages business processes and assigned staff to ensure execution of the Department’s vendor contracts and project conformance with MSBA’s policies and procedures.

The Deputy Director of Capital Planning works in conjunction with the Director of Capital Planning to manage the Directors within Capital Planning and supports the Director of Capital Planning in the day-to-day operations of the Capital Planning Department and the overall management of the Core and Accelerated Repair Programs.

Essential Functions and Responsibilities:
• Partner with the Director of Capital Planning to set, monitor, and achieve department goals and priorities with concentration in long-term initiatives.
• Assist the Director of Capital Planning to support the development of potential initiatives, new or expanded programs, policy updates, and department budgets. Assist in the development and processing of associated memorandums.
• Oversee the management of the Accelerated Repair Program, particularly the long-term outlook for programming and budget. Support timely processing of reviews including material for Board approvals. Manage the development of additional or expanded aspects of the Program.
• Oversee the management of the annual Statement of Interest review processes and due diligence for Core Program and Accelerated Repair Program. Support Capital Planning’s research, review, analysis, and presentation of associated material.
• Assist in the oversight of vendor contracts including program coordination and long-term planning. Concentration areas may include Technical Services, Commissioning, Post Occupancy Evaluation, and School Survey.
• Assist the Director of Capital Planning in preparing, verifying, and issuing regular reports sharing key project information and critical program decisions for internal and external audiences as well as the MSBA Board of Directors.
• Collaborate and perform technical documents to ensure project conformance with MSBA guidelines and policies.
• Lead coordination of updates to internal and external manuals and other tools for use by staff and districts to inform and ensure consistent application of MSBA grant policy for districts.
• Participate as a member of the Owner’s Project Manager Review Panel, on a rotational basis, as an assigned MSBA staff member.
• Participate as a member of the Designer Selection Panel, on a rotational basis, as an assigned MSBA staff member.
• Represent the MSBA through public outreach presentations with various professional organizations.
• Track record of delivering superior results, commanding respect, and performing leadership roles while displaying strategic and visionary skills.

Supervisory Responsibilities :
• Recruit, select, orient, and train employees to maintain assigned staff level.
• Lead employees to accomplish departmental and individual performance results.
• Communicate job expectations and establish, monitor, and appraise employee performance results.
• Manage, coach, mentor, and counsel employees.
• Ensure employee compliance with MSBA policies, procedures, and productivity standards.

Required Education, Experience, and Skills :
• Bachelor’s degree in a related field.
• Minimum of 10 years of project management experience working with project management firms, designers, contractors, or other stakeholders required.
• Minimum of 5 years of supervisory experience required.
• Ability to work hybrid work schedule - minimum of two (2) in-office days per week
• Experience working with or interpreting Massachusetts laws, including M.G.L. Chapter, 30, Chapter 149 and 149A, and Chapter 7 preferred.
• Strong verbal and written communication skills, including the ability to deliver executive-level presentations that present technical information in a clear and understandable manner.
• Success in roles requiring execution of multiple tasks while responding to multiple priorities.
• Proven ability to work with efficiency, flexibility, and confidence.
• Demonstrated ability to build and maintain relationships with a wide array of people – junior and senior, nonprofit, local/state government, education, and from diverse backgrounds.
• Advanced Proficiency in Microsoft Office software applications, including Excel, Word, PowerPoint SharePoint, Outlook, and Teams. Knowledge of Power BI and/or Tableau software is a plus.
• Ability to persuade, inspire, and motivate others.
• Ability to work both independently and as part of a team.
• Ability and willingness to occasionally travel.
• Ability and willingness to maintain confidentiality at every level.

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.