Data Solutions Associate (DSA) (with experience in SAP and invoicing)

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Order management Create and manage client invoices (outgoing invoicing) in SAP System - Invoicing SCS Pallet business (RCA-business) Review, process, and administer incoming invoices Communicate with stakeholders in Hamburg and Katowice Maintain and update internal databases and systems, e.g., customer master data creation, order entry Provide general administrative support to the team Assist with document handling and filing Ensures the correct and timely checking of technical and financial documents and the immediate sending of feedback to parties concerned. Vendor creation with SharePoint and communication with the vendor to get the necessary data. Ordering office supplies, other Punch out materials, as well as non-listed materials, and consumables. Internal communication with the team in Katowice Processing of orders, follow-ups, and routines Accurately and efficiently encodes in the database the pertinent details of technical and financial documents received from affiliates using applicable data entry tools. Efficiently distributes nominations to executing affiliates and monitors their confirmation. Ensures the correct and timely checking/monitoring of vessels in port traffic. Assists the affiliates in the resolution of their queries or concerns regarding input and output data of a report or document. Checks draft inspection reports and invoices for erroneous entries or omissions with reference to the strict provisions and guidelines required by the clients. Accurately and efficiently encodes in the database the details of job orders and invoices received from global sales hubs. Identifies and investigates the reasons for non-payment of invoices and decides on the course of action to resolve the issues. Captures the prospect incoming vessel in port destination and create record using designed system. Regularly prepares and submits statistical reports to clients. Maintains the integrity of the contents of database necessary for credible statistical reports. Gives feedback to concerned parties for any review findings – gives idea and recommends corrections or revisions to a document. Follows up affiliates the preparation or submission of documents required to bill clients. Attends and participates in team and company meetings. Provides suggestions on process improvements. Reports to Management any breach of integrity, solicitation for, or offer of, an improper payment or advantage coming to his/her knowledge. Performs other duties as may be assigned by Operations Manager to achieve operations efficiency. Examples of other tasks are as follows: to supervise or Member of Special Projects or Work Group

Commercial or administrative background (e.g., office clerk, administrative assistant, etc.) Proven experience in an office or administrative role, ideally in finance or HR support Solid understanding of invoice processing and general accounting workflows Skill assessment - Tools: Outlook, MS Office,SAP, Oracle,iProc, Share Point Proven experience in an office or administrative role, ideally in finance or HR support Solid understanding of invoice processing and general accounting workflows

Willing to be assigned in Alabang Hybrid Set up (Dayshift/Midshift - Flexible) with a possibility of reporting daily onsite in the future