Data Services Specialist - Accounts Payable

Enshored has been powering growth for disruptive brands and leading companies in the US and Europe since 2014. As part of Inc 5000 fastest-growing companies in the US, our commitment to pushing the extra mile helps our clients reach their business’ optimal growth potential, may it be from the ground up or by innovative transformation.

Our team is composed of hand-picked talented individuals adapted to handle themselves in a balanced environment of smart and hard work while maintaining a dynamic relationship with stakeholders, leaders, and team members. Important decisions revolve around the guidance of our core values, especially when choosing the right people:

• Grit. We never give up. We don't always know the answer, but we don't give up until we crack it. Sticking at it makes us stronger.

• Curiosity. We want to know you, what makes you tick and what it will take to help you grow.

• Learning. Learning is the key to mobility, growth, and transformation. It's a commitment. We're committed.

• Grace. The unconditional love for our fellow man. What is this world without love – merely a transactional scorecard of winners and losers. We don't want to reinforce that operating system. We are driving a paradigm shift to an infinite mindset where we start from the knowledge that there is plenty to go around.

• Honesty & Sincerity. Being true to ourselves. Being honest, being open, trustworthy and truthful. Sincerity provides depth to honesty, as our honesty at times can even betray us, as we all hide behind our deep pain and hurt.

• Integrity. Integrity is standing up for what we believe is right and living by our highest values.

Our philosophy leads us to invest in the best people we can find, and working side by side, we help them build the career paths they deserve.

Don’t just take our word for it; experience the growth yourself!

If you don’t know where to start, check us out at www.enshored.com.

Key Responsibilities

• Invoice Processing

• Daily Batching: Sort and separate daily invoice batches by page and update the Stats/Wiki report.

• Data Entry: Accurately enter key details into the system (PO#, Store/Vendor#, Invoice#, Date, and Total Amount).

• Exception Handling: Manage the Coupa exception queue by coding invoices or taking the necessary steps to fix errors.

• Systems & Tools

• Software Usage: Use tools like ProKey, CDK, HICX, and Excel to process data and troubleshoot issues.

• File Management: Navigate the W Shared Drive and use Outlook for daily professional correspondence.

• Communication & Availability

• Active Responsiveness: This role requires a high level of availability. You must be active and "on-clock" during your shift.

• One-Hour Rule: There is a strict requirement to respond to all Microsoft Teams messages within one hour.

• Quick Tool Guide (Experience a plus)

• Procurement: Coupa, HICX, CDK

• Data: Paradatec (ProKey), NDD, Excel

• Collaboration: Teams, Outlook, W Shared Drive

Required Qualifications

Education & Experience:

• Working in a fast-paced environment

• Proven interest in technology and technology startups

• At least one (1) year of CSR and back office experience in automotive accounts is an advantage

• Experience in invoicing and or bookkeeping is a plus

Skills:

• Attention to Detail: Ability to spot errors and enter data accurately (names, dates, and currency) at a fast pace.

• Basic Tech Comfort: Experience with Microsoft Excel and general file management (Shared Drives).

• Problem Solving: Ability to look at a "blocked" invoice and figure out what is missing or incorrect.

• Responsiveness: You must be reachable on Microsoft Teams throughout your shift (except on scheduled breaks).

• Communication: Ability to provide clear, quick updates to the team and respond to all messages within one hour.

• Reliability: Strong time-management skills to ensure all daily batches are completed before the end of your shift.

Languages:

• Excellent English (verbal and written) communication skills

Preferred Qualifications

Knowledge in Automotive Repair/Car Dealership is a plus, but not required

Core Competencies

Quality: Ability to consistently produce accurate, thorough, and high-standard work that meets or exceeds expectations. Encompasses attention to detail, consistency, efficiency, and commitment to excellence in delivering results.

Operational Excellence: Improves processes, maximizes efficiency, and minimizes waste while driving results. Reflects discipline, strategic thinking, and continuous improvement.

People: Communicates effectively, builds strong relationships, and fosters inclusive environments. Demonstrates emotional intelligence, leadership, and collaboration.

Growth/Winning in the Market: Drives business growth and customer value. Demonstrates market awareness, innovation, strategic thinking, and resilience.

Working Conditions

Work Hours: Monday to Friday, 9 P.M. to 6 A.M. but may change depending on business needs.

About Enshored

Enshored is the leading outsourcer for start-ups. We’re here for the innovators, for the scalers. We’re here for the creators, for the makers, for the horizon scanners who saw it and then went out there and built it. We believe that when our people thrive, our clients thrive too. When we all thrive, the world becomes a better place.

At Enshored, this means: We support our people to achieve their potential and contribute to their best ability through structured learning and career development. We embrace diversity. We understand that people are all different and need different challenges. We don’t treat individuals as cogs in the machine. We provide the environment, tools, and support system to thrive.