Data Entry Specialist- Imaging & Indexing

Latitudeinc

Rockville, MD permanent

Posted: January 21, 2026

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Quick Summary

A Data Entry Specialist is required to prepare, scan, and index paper documents into electronic document management systems, ensuring accuracy and confidentiality.

Required Skills

Data Entry Imaging Scanning Indexing Data Accuracy Confidentiality Quality Control Organizational Skills Productivity Document Control

Job Description

Job Summary

We are seeking a detail-oriented Data Entry Specialist to support document management operations through accurate imaging, scanning, indexing, and data entry. This role is ideal for someone who is highly organized, comfortable working with digital records, and committed to maintaining data accuracy and confidentiality.

Hours: 8am-5pm Monday-Friday

Responsibilities::
• Prepare, scan, and image paper documents into electronic document management systems
• Index scanned documents accurately using established naming conventions and metadata standards
• Perform high-volume data entry with a high level of accuracy
• Review scanned images for quality, completeness, and legibility
• Organize, sort, and batch documents prior to scanning
• Ensure proper handling of sensitive and confidential information
• Perform quality control checks and correct indexing or imaging errors
• Maintain organized digital and physical filing systems
• Track and log document processing activity and production volumes
• Follow established procedures for records retention and document control
• Meet daily or weekly productivity and accuracy targets

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