Creative Coordinator

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Excel Sports Management is an Equal Opportunity Employer (EOE).

Position Summary: The Creative Coordinator plays a critical role in supporting the day-to-day operations of the Creative Division. This individual will serve as a central hub for project coordination, team operations, and cross-functional communication, ensuring that creative work is delivered efficiently, on time, and at a high standard. This is an ideal role for someone early in their career who is highly organized, detail-oriented, and eager to gain exposure to a wide range of creative and marketing initiatives within the sports industry.

Key Responsibilities

Project & Workflow Coordination

• Support the execution of creative projects from intake through delivery

• Track timelines, deadlines, and deliverables across multiple concurrent projects

• Maintain and update project plans, briefs, and asset libraries (e.g., Smartsheet)

• Coordinate internal reviews, approvals, and asset distribution

• Assist in managing creative production logistics including photo shoots, video shoots, and content capture

Team Operations & Administrative Support

• Manage calendars, schedule meetings, and coordinate team logistics

• Prepare agendas, capture notes, and track follow-ups from meetings

• Support travel planning and expense coordination as needed

• Assist with onboarding processes for new team members

Communication & Cross-Functional Collaboration

• Serve as a liaison between the Creative team and internal stakeholders (e.g., Talent, Brand Marketing, Partnerships)

• Coordinate communication with external vendors, freelancers, and production partners

• Ensure clear and timely information flow across all project stakeholders

Data, Reporting & Asset Management

• Help organize and distribute performance data, reporting, and analytics

• Maintain organized systems for creative assets, files, and documentation

• Support quality control and version management of deliverables

General Support

• Provide ad hoc support to Creative leadership and team members

• Contribute to process improvements and operational efficiencies

• Support special projects and broader team initiatives as needed

Qualifications

• Bachelor’s degree preferred

• 1–3 years of experience in project coordination, marketing, or a creative environment

• Strong organizational and time management skills with the ability to manage multiple priorities

• Exceptional attention to detail and follow-through

• Strong written and verbal communication skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Experience with project management tools (e.g., Smartsheet, Asana, Monday.com) is a plus

• Familiarity with creative workflows, production processes, and asset management is a plus

• Ability to work both independently and collaboratively in a fast-paced environment

• Proactive, resourceful, and solutions-oriented mindset

• Passion for sports and culture is a plus

The pay range for this position is: $67,500- $70,000 per year. This position is also eligible for benefits and discretionary bonus.

Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.