Corporate Secretary

About Lotus Company:
At Lotus Company, we believe every person deserves more than a place to live - they deserve a place to belong.
Lotus exists to restore dignity, renew hope, and create sanctuaries where life can truly flourish. As a full-service builder, developer, owner, and operator, Lotus leads with intention at every stage - from design and development to construction, management, and community impact. Every detail reflects a belief that housing is sacred ground: a foundation upon which human potential awakens, and communities come alive. At Lotus, every team member plays a vital role in advancing our mission.
Our neighborhood communities blend thoughtful design, sustainable craftsmanship, and authentic connection. Through our Lotus Impact Foundation, we extend our mission beyond housing, offering programs that empower residents to heal, grow, and step into brighter futures. Through Lotus Hospitality, we design gathering places that cultivate belonging, beauty, and shared humanity.
With over $1 billion in projects in motion, Lotus is not merely constructing buildings, we are cultivating sanctuaries of hope across the nation. Each community is a living testament that every person is seen, safe and valued.

Job Description:
We are seeking a highly skilled and motivated corporate secretary to join our growing accounting team. This role is essential to maintaining the accounting integrity of our diverse portfolio, supporting strategic initiatives, and ensuring compliance across our real estate and hospitality operations.

Responsibilities:

Maintain accurate and complete corporate records for all Lotus entities, including formation documents, governing agreements, amendments, and resolutions.

Prepare, organize, and retain board and member materials, including meeting notices, agendas, minutes, written consents, and certifications.

Monitor and manage business licenses, entity registrations, renewals, and registered agent requirements across multiple jurisdictions.

Oversee timely filing of annual reports and statutory compliance documents with Secretaries of State and other regulatory bodies.

Oversee timely submittals of loan reporting and ongoing lender compliance.

Maintain accurate and complete executed loan documents, amendments, lender statements, interest invoices, lender communication, and information requests.

Support insurance renewals by maintaining accurate and complete insurance policy documents, tracking insurance renewal deadlines, and responding to information requests from insurance brokers.

Maintain a centralized entity compliance calendar and proactively track filing deadlines and renewal requirements.

Coordinate with legal counsel, registered agents, tax advisors, and compliance service providers to ensure ongoing compliance and timely payment of and entity cost allocation of invoices.

Support financings, restructurings, audits, and transactions by preparing governance documents and responding to due diligence requests.

Ensure ownership records, entity structures, and governance documentation align with accounting and financial records.

Identify, communicate, and escalate governance or compliance risks as appropriate.

Other duties as assigned.

Qualifications:

Strong organizational skills with the ability to manage multiple entities and deadlines simultaneously.

Excellent attention to detail and commitment to record accuracy and completeness.

Demonstrated ability to handle sensitive and confidential information with discretion.

Strong written and verbal communication skills.

Ability to work independently while collaborating closely with executive leadership and cross-functional teams.

Education & Experience:

Bachelor’s degree in business administration, legal studies, accounting, or a related field.

Minimum of 5 years of experience in corporate governance, entity compliance, legal administration, or a similar role.

Experience working in a multi-entity or real estate development environment preferred.

Paralegal certification or prior law firm experience is a plus.

Work Environment & Schedule:
This is a full-time, in-office position based on the 13th floor of our downtown Salt Lake City headquarters, with core hours Monday through Friday. Our office at Second + State offers expansive views of the city and surrounding mountains, access to a private balcony, and close proximity to a wide range of restaurants, cafés, and amenities within walking distance. The building also provides an on-site fitness facility and covered, year-round parking. 

Benefits:

Lotus Company offers a comprehensive benefits package designed to support the health, financial security, and overall well-being of our employees. Benefits include:

Medical, dental, and vision insurance coverage, with eligibility beginning 30 days after employment

Health Savings Account (HSA) option

Access to telehealth and virtual care services

Mental health and wellness support, including expedited access to therapy and counseling resources

Basic life insurance, with the option to purchase additional coverage

Short-term disability insurance

Paid time off (PTO), accruing at 15 days per year

Ten (10) paid company holidays annually

401(k) retirement plan with employer match

Performance-based bonus program based on company and individual performance

Employee recognition and milestone celebrations

Access to an on-site fitness facility

Covered, year-round parking in an attached garage

Daily office amenities, including coffee, snacks, and beverages