Corporate Administration Officer (m/w/d)

As a subsidiary of Kanadevia Corporation, the green-tech company Kanadevia Inova is a global leader in integrated solutions for the energy transition and the circular economy, with a focus on Waste-to-X (WtX) and Renewable Gas (RG). The company is headquartered in Zurich.

Kanadevia Inova Steinmüller GmbH, based in Gummersbach, provides comprehensive services in the areas of project management, engineering, procurement, and installation planning. As part of the Systems and Service Solutions Business Unit, the company supports customer projects throughout their entire lifecycle - particularly for retrofit, service, and modernization projects for existing plants.

We are looking for a Corporate Administration Officer (m/w/d) to support the Boards of Directors of several group subsidiaries and to assist with key legal entity and governance activities across Northern Europe. The role acts as a central point of contact for directors, the Group Corporate Legal team, and internal and external stakeholders.

 

Possible work locations for this role are Gummersbach or Bratislava.

 

Key Responsibilities

• Organize, coordinate, and follow up on Board of Directors and board committee meetings for a group of subsidiaries across various legal jurisdictions.
• Prepare agendas, board packs, and resolution documentation in close collaboration with internal stakeholders
• Attend (virtual) board meetings and draft clear, accurate minutes and corporate resolutions
• Provide administrative support across the full legal entity lifecycle (incorporation, ongoing maintenance, annual and other filings, restructurings, liquidations)
• Act as a central interface between the business, Group Legal, Finance, Tax, and external advisors
• Maintain statutory registers, corporate records, and legal entity data in entity management systems
• Support statutory filings, annual corporate requirements, and regulatory submissions
• Ensure compliance with corporate governance standards, group policies, and local legal requirements
• Support the implementation and continuous improvement of governance processes and templates
• Serve as a trusted point of contact for directors and senior stakeholders on governance and entity matters

Your profile:

• Degree in law (LLB, JD or equivalent) or qualification as a paralegal / corporate governance professional
• Experience in corporate governance, company secretarial services, or legal entity administration
• Solid understanding of corporate governance principles and entity lifecycle management
• Strong organizational skills with the ability to manage multiple entities, priorities and deadlines
• Excellent written and verbal communication skills in English and German – other European languages are an advantage
• High attention to detail and discretion when handling confidential information
• Confident user of Microsoft Office (Word, Excel, Outlook)
• Experience with legal entity management or board portal tools is a plus

We offer:

• Attractive compensation, a 35-hour work week, and 30 days of annual leave
• Individual training and development opportunities
• Wellpass corporate fitness, a subsidy for the company pension scheme, and additional benefits
• Exciting projects in the planning, construction, and modernization of thermal waste-to-energy plants
• Responsible tasks in an international, interdisciplinary environment
• Freedom to contribute your own ideas and work creatively
• Modern technical equipment and flexible working hours
• A collegial working atmosphere with flat hierarchies

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.