Coordinator, Creative Production

About the Company

e.l.f. Beauty, Inc. stands with every eye, lip, face and paw. Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, pioneering clean beauty brand Well People, Keys Soulcare, a groundbreaking lifestyle beauty brand created with Alicia Keys, Naturium, high-performance, biocompatible, clinically-effective and accessible skin care, and our newest brand, rhode, a line of curated skincare essentials, formulated for a variety of skin types and needs with high performance ingredients, it’s a daily routine that nourishes your skin barrier over time.

In our Fiscal year 25, we had net sales of $1 Billion and our business performance has been nothing short of extraordinary with 28 consecutive quarters of net sales growth. We are the #2 mass cosmetics brand in the US and are the fastest growing mass cosmetics brand among the top 5. Our total compensation philosophy offers every full-time new hire competitive pay and benefits, bonus eligibility (200% of target over the last six fiscal years), equity, flexible time off, year-round half-day Fridays, and a hybrid 3 day in office, 2 day at home work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry.

Visit our Career Page to learn more about our team: https://www.elfbeauty.com/work-with-us

Job Summary:
The Coordinator is responsible for managing the end-to-end sample lifecycle and cross-brand SKU support across e.l.f. SKIN, Well People, and new business initiatives. This role partners closely with internal cross-functional teams and China-based stakeholders to request, track, and ship a wide range of samples (components, cartons, and bulk product) for VM, PDP, video, and campaign shoots, packaging refreshes, seasonal launches, international SKU needs, and holiday programs. The Coordinator maintains real-time tracking tools to ensure sample availability, supports studio inventory readiness, and oversees packing and logistics to keep production timelines on schedule. This role plays a key part in ensuring accurate product representation, packaging consistency, and on-time delivery of creative assets to support retail and e-commerce launch deadlines

Responsibilities::
• Lead the full sample lifecycle for VM, PDP, and video shoots, Packaging Refreshes, International SKUs, and Holiday campaigns
• Partner with China teams and Project Managers to request, track, ship, and receive all sample types (components, cartons, bulk) tailored to each shoot’s needs
• Oversee and manage 600+ SKUs across e.l.f., e.l.f. SKIN, Well People, and new brand initiatives across multiple seasons
• Maintain and optimize trackers for real-time visibility of incoming items, sample statuses, production priorities, and potential issues
• Ensure accurate sample coverage for new shades, seasonal line updates, and international SKU variations across shoots and launches
• Audit and manage studio inventory by removing outdated items, replenishing low stock, and organizing products for VM, PDP, OM, still life, video, and campaign shoots
• Coordinate with Warehouse teams to confirm packaging lots and SKUs are accessible for domestic and international launches, hero products, and upcoming campaigns
• Coordinate packing, unpacking, and shipment logistics for all shoots, including full photoshoot shipments and individual shipments from China
• Ensure Creative teams receive all required samples on time to support production schedules and prevent shoot delays
• Collaborate with Packaging, Project Managers, and China teams to flag risks/delays early, prioritize critical samples, and maintain shoot timelines
• Attend e-commerce meetings to track PDP timelines and ensure assets/photos are delivered before retail cut-off dates
• Partner with Art Directors to review creative decks, confirm sample needs, and determine when components vs bulk/final product versions are required
• Work with Production and e-commerce teams to track deliverables, confirm timelines, and ensure all content is finalized for launch
• Manage repacks, deco updates, and international packaging variations to ensure consistent and accurate packaging representation across samples
• Review and approve packaging samples in real time with Packaging teams to ensure final imagery aligns with approved product designs and is shoot-ready
• Support initiatives such as Syndigo trials by coordinating carton samples for PDP retailer site shoots and ensuring designs are up to date
• Create and maintain a tracker for China teams to clarify ongoing sample requests, including shoot details, sample type needs, and production purpose
• Experience supporting PDP rights management, including tracking and organizing model releases and photo usage releases to ensure assets are compliant and launch-ready
• Help facilitate the end-to-end production pipeline by coordinating model castings, vetting talent for brand alignment, and authoring detailed photoshoot call sheets to ensure seamless on-set logistics and crew synchronization.

Requirements::
• 1+ years of experience in sample coordination, product operations, creative production, or e-commerce content support (beauty/CPG preferred)
• Proven ability to manage high-volume SKU/sample workflows (600+ SKUs) across multiple brands and seasons
• Experience owning the end-to-end sample lifecycle for VM, PDP, and video shoots (requesting, tracking, shipping/receiving, shoot readiness)
• Strong cross-functional communication skills, partnering with Packaging, Creative, E-commerce, Warehouse, and China teams
• Experience supporting PDP readiness and rights management, including tracking and organizing model releases and photo usage releases to ensure compliant, launch-ready assets

The base salary range for this role is listed above.

Total compensation includes base salary, annual company-based performance bonus, and equity. Under e.l.f.’s annual bonus program, employees are eligible to earn up to 200% of their target bonus when company performance exceeds defined goals. In addition, e.l.f. provides a variety of other benefits to employees, including medical, dental, and vision insurance, a retirement savings plan, gender neutral parental leave, and unlimited paid time off. The amount of total compensation (including base salary) offered will be based on a wide range of factors, including geographic location, experience, specific skills, and qualifications.

Compensation components are subject to change at the company’s discretion

This job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the supervisors’ discretion.

e.l.f. Beauty respects your privacy. Please see our Job Applicant Privacy Notice (www.elfbeauty.com/us-job-applicant-privacy-notice) for how your personal information is used and shared.