Coordinator, Administrative Operations, Excel Search and Advisory

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Excel Sports Management is an Equal Opportunity Employer (EOE).

EXCEL SEARCH & ADVISORY is the world’s largest and leading retained executive search firm wholly dedicated to sports, media, and entertainment. Our Consultants have completed more than 1,500+ Executive Searches over their careers for teams, governing bodies, associations, ownership groups, media and entertainment businesses, and major consumer brands.

Position Summary: The Coordinator, Administrative Operations will provide dedicated executive support to the President of Excel Search and Advisory, ensuring smooth and efficient management of daily administrative and operational needs. This individual will handle a variety of tasks, including calendar management, meeting coordination, document preparation, travel arrangements, and general office support. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities with professionalism and discretion. They should be an effective communicator who can anticipate needs, stay ahead of deadlines, and maintain a consistently high standard of administrative support. This role will be based in our Dallas office and will play a critical part in supporting the President’s priorities, enhancing workflow, and enabling operational efficiency across key priorities.

Essential Duties and Responsibilities:

Executive Administrative & Strategic Support

• Provide high-level executive support to the President, exercising discretion and independent judgment in managing complex calendars, coordinating high-priority meetings, and overseeing domestic and international travel logistics.

• Serve as the primary liaison between the President and internal/external stakeholders, ensuring effective communication flow and timely, accurate responses on behalf of the President.

• Evaluate, prioritize, and route incoming communications—including emails, calls, and meeting requests—to optimize the President’s time and align with organizational priorities.

• Draft, review, and refine executive correspondence, reports, presentations, and other materials requiring a high level of detail, accuracy, and professionalism.

• Coordinate the preparation of briefing materials for key meetings, presentations, and conferences, ensuring the President is equipped with relevant and timely information.

• Develop and maintain organized electronic and physical filing systems to support efficient information management and retrieval.

• Coordinate leadership meeting logistics, including agenda development, documentation preparation, and creation of accurate meeting minutes and action summaries.

Operational & Communication Leadership

• Track, manage, and drive follow-through on action items, deadlines, and deliverables, proactively ensuring completion across multiple workstreams.

• Support the President’s strategic relationships with clients, partners, and industry stakeholders, demonstrating sound judgment, professionalism, and confidentiality at all times.

• Manage special projects and cross-functional initiatives, applying analytical and organizational skills to ensure outcomes are delivered accurately, on time, and aligned with executive expectations.

Event & Meeting Management

• Oversee the planning and execution of meetings, client engagements, and company-wide events involving the President, ensuring seamless operations and high-quality experiences.

• Manage end-to-end event logistics—including scheduling, venue coordination, catering, materials development, and post-event reporting—to support executive and organizational objectives.

Education and Experience:

• Bachelor’s Degree required;

• 3-5 years of experience

• Executive assistant experience preferred.

The pay range for this position is: $70,000 - $80,000 per year. This position is also eligible for benefits and discretionary bonus.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria.

This position is not eligible for sponsorship.

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.