Contract Support Assistant, Senior - TS/SCI Clearance

Senior Contract Support Assistant (CSA) - TS/SCI  

Who is Malama Kai Technologies?    

Malama Kai Technologies (MKT) is an SBA-certified 8(a) Native Hawaiian Organization (NHO) providing mission-driven engineering, technology, and professional services in support of the U.S. Government.    

Headquartered in Maui, Hawaiʻi, and Herndon, Virginia, MKT was founded to deliver high-quality, dependable solutions while creating long-term economic opportunities for the Native Hawaiian community. Our work spans complex, regulated environments where reliability, security, and accountability are essential, including defense, intelligence, and federal civilian missions.    

OVERVIEW 

Malama Kai Technologies is looking for a Contract Support Assistant (CSA) to join our team! In this role you will handle administrative tasks and transactions for USG acquisition officers located in contracting offices throughout the Northern Virginia area. 

Location: Onsite – Herndon, VA 

Clearance Requirement: TS/SCI 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Administrative Contract Modifications: 

Support the execution of non-decisional administrative modifications to existing contracts. 

Administrative modifications typically include COTR changes, CO changes, incremental funding, funding de-obligations, period of performance extensions, level-of-effort reconciliations, Award Fee releases, and Government Property dispositions. 

Compiling supporting documentation and correspondence, navigating the Sponsor's contract writing system to create modifications, documenting the action in accordance with the contracting team's procedures and Sponsor's policies, generating the modification package for CO review/action, and obtaining signatures from relevant parties. 

Contract File Maintenance: 

Support contract file maintenance, which may include organizing and maintaining files in multiple formats 

Printing, tabbing, labeling, and filing. Data Entry, Queries and Reports. (e.g., electronic copies and hardcopies). 

Perform data entry and data retrieval in/from Sponsor's applications, databases and tools typically including SharePoint, BASIS Acquisitions (Momentum), BASIS Contract Request (BCR) Database, COGNOS Reports, Invoice Payment Platform Search and BASIS Automatic De-obligation Tool (BADACQ) as well as any processes and modules deployed under the Acquisition Lifecycle Management Platform and related tools such as the new Contract Writing System (CWS). 

Accurately entering contract data into the Sponsor's contract writing system, researching databases to identify outstanding actions, assigning funding obligations to COS, producing reports as required by the contracting team and its customers and drafting responses to internal data calls. 

Preparing for Contract Settlement: 

Verifying completion, performing data entry, queries and reports, collecting other information, executing administrative contract modifications and boxing files for shipment and transporting to the on-site mailroom. 

Support contract settlement and closeouts by performing the required steps in accordance with the Sponsor's settlement guidance and policies. 

Other Administrative Responsibilities 

Other administrative responsibilities as required by the assigned contracting team. 

Requesting/updating applicable system accesses for contracting team members. 

Requesting data transfers between networks. 

Recording time and attendance for contracting team members. 

Maintaining the office calendar and ordering office supplies. 

Other duties as assigned.  

EDUCATION AND CERTIFICATION REQUIREMENTS: 

High school diploma or equivalent.  

Desired: Bachelor's degree or other advanced degree in Business, Engineering, Technology, Finance, Computer Science or a related subject. 

Desired: DAWIA Level 1 or higher in Contracting or FAC-C Level 1 or higher certification. 

REQUIRED QUALIFICATIONS: 

10+ years of experience using Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat in a professional environment to prepare reports, correspondence, and program documentation. 

10+ years of administrative or program support experience, including developing correspondence, coordinating activities, providing customer service, scheduling meetings, and maintaining organized records and documentation. 

10+ years of experience in one or more of the following areas or equivalent fields: contracts administration, program administration, finance, or operational support. 

Demonstrated professional oral and written communication skills with the ability to convey information clearly and concisely to stakeholders and leadership. 

Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. 

Working knowledge of the contracts or acquisition process, including supporting documentation, coordination, and tracking of contract-related activities. 

Ability to independently manage tasks and responsibilities, prioritize workload, and support program operations with minimal supervision. 

Strong attention to detail to ensure accuracy in documentation, reporting, and administrative processes. 

DESIRED QUALIFICATIONS: 

Experience with BASIS Acquisitions and COGNOS reports. 

One year of work experience with a government (federal, state or local) acquisition contracting process. 

Experience working with organization(s) in the Intelligence Community. 

PHYSICAL REQUIREMENTS: Physical requirements may include, but are not limited to, lifting, ascending, and descending stairs, climbing, extended sitting or standing, to various degrees. 

Benefits and Compensation:     

Malama Kai Technologies offers competitive compensation packages commensurate with experience, contract requirements, and role responsibilities. Benefits eligibility and offerings will be discussed during the hiring process.     

Malama Kai Technologies, LLC is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce. Qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.