[CONTRACT] Recruiting Coordinator

At Docker, we make app development easier so developers can focus on what matters. Our remote-first team spans the globe, united by a passion for innovation and great developer experiences. With over 20 million monthly users and 20 billion image pulls, Docker is the #1 tool for building, sharing, and running apps—trusted by startups and Fortune 100s alike. We’re growing fast and just getting started. Come join us for a whale of a ride!

This is a contract role expected to run through end of July 2026.

About the Role

We’re looking for a highly organized Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy period of hiring growth. This role is heavily focused on high-volume interview scheduling, administrative coordination, and candidate communications — making sure everything runs smoothly behind the scenes.

You’ll partner closely with recruiters, hiring managers, and candidates to coordinate logistics, keep our systems up to date, and help create a great candidate experience. If you enjoy fast-paced work, love staying organized, and take pride in keeping complex scheduling and admin processes on track, this role is for you.

Key Responsibilities

Interview Scheduling & Coordination (Main Focus)

• Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones.

• Manage complex calendars quickly and accurately.

• Act as the main point of contact for candidates throughout the interview process.

• Follow up proactively to confirm availability, align interview panels, and keep things moving.

• Jump in quickly when schedules change and keep everyone informed.

• Keep candidate records up to date in our ATS (Ashby).

• Send interview confirmations, agendas, and any materials candidates need to feel prepared.

Systems & Operational Support

• Open and help manage job-specific Slack channels to keep everyone aligned.

• Track interviewer participation in shadow and reverse-shadow programs.

• Support clean data entry and documentation to keep reporting accurate.

Onboarding & Admin Support

• Help schedule first-day meetings, trainings, and team introductions.

• Support onboarding logistics as needed to ensure new hires have a smooth start.

Additional Support

• Jump in on recruiting ops projects and help document processes.

• Look for ways to improve scheduling workflows and make things more efficient.

Qualifications

• 1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role.

• Demonstrated experience managing high-volume scheduling in a fast-paced environment.

• Strong calendar management skills across multiple stakeholders and time zones.

• Highly organized with exceptional attention to detail and follow-through.

• Comfortable working in a remote-first environment.

• Excellent written and verbal communication skills.

• Discreet and professional when handling confidential information.

• Proactive, service-oriented, and solutions-focused mindset.

• Experience with applicant tracking systems (Ashby a plus).

• Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools.