Contract Project Coordinator

CapTech is an award-winning consulting firm that collaborates with clients to achieve what’s possible through the power of technology. At CapTech, we’re passionate about the work we do and the results we achieve for our clients. From the outset, our founders shared a collective passion to create a consultancy centered on strong relationships that would stand the test of time. Today we work alongside clients that include Fortune 100 companies, mid-sized enterprises, and government agencies, a list that spans across the country.

We are seeking a Contract Project Coordinator/Administrator to support project delivery by providing strong coordination, communication, and administrative support across project teams. This role is ideal for someone who is highly organized, comfortable working with stakeholders at all levels, and skilled at navigating team dynamics to keep projects moving forward smoothly. 

Key Responsibilities 

• Provide project coordination and administrative support to Project Managers and project teams across one or more initiatives 
• Track and communicate project status, including milestones, deliverables, risks, issues, and dependencies 
• Prepare and distribute project updates, meeting notes, and action items to stakeholders at varying levels of the organization 
• Serve as a reliable point of contact to help facilitate communication between technical teams, business partners, and leadership 
• Support project governance activities such as status meetings, steering committee updates, and reporting 
• Proactively identify risks or issues and escalate appropriately while helping teams navigate sensitivities and competing priorities 
• Maintain project documentation, schedules, and artifacts in project management tools 
• Build strong working relationships and effectively navigate organizational politics to drive alignment and progress 
• Ability to lead and schedule meetings and discussions 

• 4-5 years of experience in a project coordinator, project administrator, or similar support role 
• Strong written and verbal communication skills, with the ability to tailor messages for different audiences 
• Demonstrated ability to work with stakeholders at all levels, including senior leadership 
• Highly organized with strong attention to detail and followthrough 
• Comfortable managing multiple tasks and priorities in a fast paced environment 
• Familiarity with project management concepts, tools (like JIRA and SmartSheets), and methodologies (formal PM certification not required) 
• Commitment to in-office work, onsite in Philadelphia 4 days a week 

Nice to Have 

• Experience supporting technology or delivery focused projects 
• Exposure to project management tools such as Jira, Smartsheet, MS Project, or similar 
• Interest in growing into a Project Manager or Program Management role 

We want everyone at CapTech to be able to envision a lasting and rewarding career here, which is why we offer a variety of career paths based on your skills and passions.  You decide where and how you want to develop, and we help get you there with customizable career progression and a comprehensive benefits package to support you along the way. 

• CapTech is committed to providing a flexible work environment and helping our employees achieve a work-life balance that suits their individual needs. Employees must be available to work onsite in a client location or a CapTech office as requested. We allow CapTech employees to work remotely when compatible with CapTech and client needs.
• Learning & Development – Programs offering certification and tuition support, digital on-demand learning courses, mentorship, and skill development paths 
• Employee Resource Groups – Employee-led committees that embrace and incorporate diversity and inclusion into our day-to-day operations
• Philanthropic Partnerships – Opportunities to engage in partnerships and pro-bono projects that support our communities. 

CapTech is an equal opportunity employer committed to fostering a culture of equality, inclusion and fairness — each foundational to our core values.  We strive to create a diverse environment where each employee is encouraged to bring their unique ideas, backgrounds and experiences to the workplace. For more information about our Diversity, Inclusion and Belonging efforts, click HERE. 

At this time, CapTech cannot transfer nor sponsor a work visa for this position. Applicants must be authorized to work directly for any employer in the United States without visa sponsorship.