Contract Management Specialist

The New York State Environmental Facilities Corporation (EFC), a public benefit corporation, aids local governments and other eligible applicants throughout New York State to undertake critical water quality infrastructure projects by providing access to low-cost financing, grants, and expert technical assistance.

EFC is committed to fostering an inclusive workplace that values respect, diversity, and the unique perspectives of all individuals.  To support our employees, EFC provides an outstanding benefits package similar to that offered to New York State employees. Our total compensation package includes, but is not limited to, leave benefits (Paid Parental Leave, 13 holidays and paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in the NYS and Local Retirement System, which is a defined retirement plan.

Position Description

Under the direction of the Senior Manager of Procurement and Program Compliance, the Contract Management Specialist is responsible for various activities related to procurement, invoice audit and processing, budget tracking, report preparation, and Minority/Women Owned Business Enterprise (MWBE) and Service-Disabled Veteran Owned Business (SDVOB) utilization and reporting.

Essential Duties

Manage complex procurements from solicitation development through contract award, ensuring compliance with EFC’s Procurement Guidelines, Public Authorities Law, and applicable NYS requirements.

Develop and prepare procurement documents, including contracts, amendments, and purchase orders, while overseeing the approval and execution process.

Serve as primary liaison with control agencies, vendors, and oversight entities regarding procurement documentation, MWBE and SDVOB compliance, insurance requirements, and reporting submissions.

Assist in the development, revision, and implementation of procurement policies and internal procedures to enhance efficiency, transparency, and compliance.

Provide technical guidance and training to program staff regarding procurement requirements, MWBE/SDVOB obligations, and contract administration procedures.

Review and audit invoices for contractual and budgetary compliance; analyze trends and recommend improvements to strengthen internal controls and ensure prompt payment compliance.

Maintain and administer the corporate contract management system, including budget tracking, reporting, and contract expiration monitoring.

Analyze and report quarterly MWBE and SDVOB utilization data; advise management on strategies to improve participation and ensure compliance with NYS goals.

Qualifications

Bachelor’s degree in business administration or a related field, and two years of relevant experience or an associate degree and four years of experience, including experience with procurement and managing contracts is required. An equivalent combination of education and experience to successfully perform the duties of the position may be considered, as determined by the Corporation.

Preferred Knowledge/Skills

Knowledge of NYS Procurement Guidelines.

Experience in with a wide variety of procurement methodologies including RFPs, RFQs, OGS Centralized Contracts, and Single/Sole Source Contracts.

Required Knowledge/Skills

Demonstrated initiative, sound professional judgement, and the ability to work with limited direction and supervision

Excellent interpersonal skills with an ability to handle sensitive matters

Strong written and verbal communication skills

Ability to manage multiple projects, make decisions and find alternative solutions to problems

Excellent organizational skills with a focus on detail

Proficiency in Microsoft Office products (including Excel, Word, and Outlook) and the ability to learn contract management and financial systems

Working Conditions and Physical Abilities

Work is performed in an office setting, with prolonged periods of desk work, including use of a computer and other standard office equipment. The role requires frequent communication in person, by telephone, and through electronic correspondence.

Application Requirements and Related Information 

Salary will be based on experience and qualifications, as well as market and business considerations.

Employees may request to telecommute up to two days per week after the completion of their training period.

In compliance with Public Law 99-603, candidates selected for appointment must provide, within three (3) business days of the employee’s first day of employment, an original copy of documentation proving citizenship and/or legal right to work in the United States.

It is the policy of the State of New York and EFC to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, physical or mental ability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record, unless based upon a bona fide occupational qualification or other exception.

All individuals with disabilities are encouraged to apply to positions that they are qualified to perform. It is the policy of EFC to provide qualified people with disabilities an equal opportunity to participate in and receive the benefits, services, programs, and activities of EFC, and to provide such persons with reasonable accommodations and reasonable modifications as are necessary, to enjoy such equal opportunity, including accommodations in the recruitment process.

EFC will provide reasonable accommodation to ensure effective communication of information to individuals with disabilities. If you need an auxiliary aid or service to make this information available to you, please contact EFC’s Human Resources Office at (518) 402-6924.

It is the policy of EFC to provide reasonable accommodation for religious observers.