Contract Finance Clerk

Michif Child & Family Services (MCFS) Agency is a mandated child and family services agency with the responsibility to administer and manage culturally appropriate community-based child protection and support services for Metis and Inuit people in Manitoba.

FINANCE CLERK

CONTRACT POSITION

Competition #:                       MCFS-CFC-2026.003

Hours of Work:                      7.25 hours per day

Classification and Salary:      AK1 $26.64 - $31.22 per hour

Location :                                Winnipeg, MB

Reporting to the Finance Manager, this position will be responsible for processing payments, invoices and billings, recording and maintaining financial information and processing payroll records for the Michif Child and Family Services Agency.

General Duties

Ensure proper company account codes are utilized for accurate expense allocations

Prepare and compile all necessary reports and documentation

Perform all data entry and cash disbursements

Prepare and deliver bank deposits

Assist in the development of policies and procedures for the specialized accounting functions

Respond to telephone enquiries from MCFS staff, associated agencies and the general public

Organize and maintain registers and related reports ensuring all information is current and accurate

Provides information to assist in the preparation of the annual audit

Archive records ensuring information is accessible

Payroll

Processes payroll runs for the MCFS, ensuring all relevant information is acquired and processed

Set-up initial pay information in the computerized payroll program

Review, calculate, and process all time-records for payroll

Maintain, monitor, prepare and safe keep all documentation for personnel including payroll calculations, deductions, final pay information including ROE

Prepare payroll registers

Calculate and prepare RSP, group insurance, and Revenue Canada source deductions and remittances

Assist with preparation of payroll summary expense reports

Prepare month-end payroll journal entries including all coding and adjusting journal entries

Compile and maintain annual salary summary report for employees;

Calculate accrued earnings and related benefits for all departments

Organize and maintain payroll registers, deposits, related reports and bank documentation and reconciliations ensuring all information is current and accurate

Research current legislation on Revenue Canada reporting standards and guidelines

Archive payroll records, ensuring information is accessible.

Child Maintenance

Obtain and input related and appropriate data regarding children in care

Process, prepare and distribute payments as necessary

Prepare billings to the Funder to recover child maintenance expenditures

Document and follow up on Foster Parent overpayments

Discuss concerns/discrepancies with the Foster Care Social Worker/Family Service Worker

Financial Data

Process accounts receivable and payable

Assist with processing payroll runs

Code accounts for month-end expense allocations

Assist with monthly billing reconciliations

Prepare system reports

Perform all data entry and cash disbursements to general ledger batches

Prepare monthly bank reconciliations

Other duties as related to the position and as reasonably assigned by the supervisor, or as circumstances dictate, all within the context of the MCFS Mission, Vision, and Guiding Principles as well as a strong and progressive customer service and child welfare orientation.

Knowledge Skills and Abilities

Demonstrated understanding of Metis and Inuit culture and communities.

Intermediate level computer skills using Microsoft Outlook, Word and Excel.

Ability to maintain highly sensitive and confidential information

Ability to work effectively in a high volume and time sensitive environment

Excellent communication skills including writing skills, listening and observation skills

Attention to detail

Ability to work collaboratively within a team, with other community and related service organizations to achieve goals and objectives of the MCFSA and its Agencies

Education and Experience

Grade 12

One year accounting or payroll course

Two years’ experience in computerized payroll process or computerized accounting experience

Experience in ACCPACC for Windows and intermediate level in spreadsheet and word processing

Child and Family Services (CFS) experience with understanding of financial reporting requirements is an asset.

Experience working with Metis and Inuit people is considered an asset.

Prior to commencing employment the successful applicant will be asked to provide satisfactory results of a Criminal Record Check with Vulnerable Sector Search, a Child Abuse Registry Check, Prior Contact Check and a Driver’s Abstract upon hire at their own expense.  A valid Manitoba driver’s license and the use of a personal vehicle are requisites as travel is required.

MCFS offers a supportive and progressive work environment, competitive salaries, excellent benefits package and training opportunities.

Preference will be given to qualified Indigenous applicants.

All are encouraged to self-declare in cover letter.

Applications will be accepted until position is filled. 

We thank all who apply; however, only those selected for an interview will be contacted.