Contract Conformance Specialist IV

Pioneer Production Services, Inc.

CONTRACT CONFORMANCE SPECIALIST IV

Location – Middleton, PA or Houston, TX

Pay:  $51 - $54 per hour

Company Overview

Pioneer Production Services, Inc. is a supplemental contract labor company founded in 2010 that provides specialized personnel to the oil, gas, and offshore marine industries. The company offers a wide range of services, including production operations, mechanical and electrical work, crane operations, marine rigging, dispatching, and maintenance. Its headquarters are in Lockport, LA, and it operates across North America. 

Position Summary

The Contract Conformance Specialist IV (CCS IV) is responsible for managing and ensuring day-to-day compliance with all executed contractual agreements for assigned capital and maintenance projects. This role oversees documentation, communication, and coordination between the Company and Contractors to ensure contractual obligations are fulfilled.

The CCS IV supports the timely identification, communication, and resolution of contractual matters while collaborating closely with internal departments and third-party stakeholders. This position plays a critical role in supporting high-value and complex projects with consolidated annual values of up to $400 million.

Key Responsibilities

Ensure understanding of and compliance with Project Execution contracting strategies.

Facilitate preparation of contract exhibits, including scope, specifications, pricing, and special instructions.

Assist in drafting technical contract language related to scope, pricing, and project requirements.

Support project management during contract bidding, negotiation, and formation.

Coordinate development of project-specific communication plans.

Participate in and support contract conformance training for internal and third-party personnel.

Review contractor-submitted documents for contractual compliance and notify contractors of deviations.

Maintain contractor correspondence and documentation logs.

Prepare and transmit company correspondence with appropriate approvals.

Manage the change order process, including:

Maintaining change order logs

Generating change directives

Reviewing contractor requests

Preparing change orders for approval

Prepare agendas, document minutes, and distribute notes for contract-related meetings.

Establish and maintain contract document control and retention systems in compliance with company policies.

Review contractor invoices for compliance and coordinate approval and payment processing.

Coordinate with project teams, sourcing leadership, and legal representatives to resolve contractual issues.

Request, monitor, and track Work Releases and Oracle Purchase Orders (POs).

Coordinate contract closeout activities to ensure full compliance.

Close and archive contract files according to company procedures.

Support internal and external audits and compliance reviews.

Provide ongoing communication and weekly status updates to sourcing leadership.

Contribute to SCM Major Projects reporting.

Qualifications

Education & Experience

Bachelor’s Degree in engineering, construction, legal, technical, or business discipline with minimum 4 years of relevant experience; OR

Associate’s Degree with 7–10 years of relevant experience in contract administration, engineering, construction, or legal environments.

Preferred Experience:

Experience in contract conformance for construction-related projects.

Experience within the gas pipeline or energy industry.

Strong understanding of contracting processes and industry practices.

Required Skills & Competencies

Excellent written, verbal, and technical communication skills.

Strong organizational and documentation management abilities.

Proven ability to manage multiple priorities with limited supervision.

Demonstrated analytical and problem-solving skills.

Ability to develop collaborative relationships across departments.

Experience supporting complex contract negotiations.

Strong interpersonal and listening skills.

Ability to work effectively in team-based environments.

Proficiency in Microsoft Office and standard business applications.

Strong attention to detail and compliance standards.

Ability to prioritize work and meet deadlines consistently.

Knowledge Requirements

Comprehensive understanding of contract documents and their purpose.

Knowledge of construction and energy industry contracting practices.

Familiarity with document control, change management, and compliance auditing.

Understanding of project controls and procurement processes.

Project Scope & Dimensions

Supports capital and maintenance projects with annual values up to $400 million.

Manages projects with elevated complexity and multiple stakeholders.

Work Conditions

Primary work location is a company field office.

Travel required: Approximately 15%, primarily within the assigned region.

Work environment includes office and field settings.

Benefits Offered:

401(k) matching

Dental insurance

Health insurance

Life insurance

Vision insurance

Disability insurance

Vacation pay for eligible employees

Please be advised, If selected, you will join Pioneer Production Services, Inc. as your employer and work at Enbridge facilities, partnering daily with Enbridge and contract team members.

**Equal Opportunity Employer