Contract Analyst, Family and Child Health Administration

OPEN TO PERMANENT PROCUREMENT ANALYSTS**

The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being for New York City families and children. The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. The Bureau of Administration consists of four units, Contracting, Budget & Analytics, Procurement & Administration and Human Resources, that work together to help all programmatic bureaus within the Division to achieve their vision, by providing expert operational support, guidance and customer service.

Under the direction of the Deputy Director of Contracts, the Contract Analyst will perform responsible work in the coordination, monitoring and/or evaluation of various contracts/projects aimed at improving Administration, Customer Service and Project Management within the Division of Family & Child Health, by coordinating systems and procedures to ensure minimal delays in the workflow and reliable tracking of contract activities.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:
Under the general supervision of the Deputy Director of Contracts, the Contract Analyst will help with submission, development, coordination, reporting, monitoring and evaluation of contracts within the Division of Family & Child Health. The responsibilities of the Contract Analyst will include, but not be limited to:

- Initiate and submit Contract Action Request in agency's contract management system and utilize Citywide systems in the processing and approval of procurement actions and contract awards; assist with preparing contract change or modifications
- Review contract requests for completeness, accuracy, and compliance with rules, procedures, laws and other regulations
- Draft contract documents such as solicitations and concept papers
- Promote increased utilization of City-Certified M/WBE vendors and assist the procurement unit to process M/WBE related contracts
- Evaluate, review and analyze contracts, including memorandum of agreements and small purchases, to determine compliance with established City, State and Federal procurement rules and guidelines
- Provide technical and analytical assistance on contracting methods and practices to the Division's Programs
- Communicate with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations
- Collaborate with ACCO, Program and legal staff in the preparation of contract scope and budgets
- Work in partnership with all involved parties for the implementation of cross-Bureau projects
- Ensure timely registration of contracts from time of assignment until registration stage
- Collaborate with program staff to review and process RFP's contract renewals, amendments, budget modifications and other contract changes
- Ensure data integrity within the Department and Division contract management systems by tracking assigned contracts
- Provide periodic and ad-hoc contract reports and analysis to senior management and program staff
- Serve as a liaison between DFCH staff and vendors to resolve outstanding issues
- Assist with special projects related to the Division's contracting activities as needed

Why you should work for us:

- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-396-6549.

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

PROCUREMENT ANALYST - 12158

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.