Contract Administrator

Every organization needs supplies and services to operate. From laptops and rental cars to pens and pallets, all businesses, schools, and government bodies have procurement needs. That’s where CoreTrust comes in. CoreTrust works with our members and suppliers to transform how procurement professionals buy billions of dollars’ worth of supplies and services annually. We’re on a mission to be the one place where buyers and suppliers connect, secure purchasing agreements, transact, and partner to accelerate value and realize savings.

To support our rapid growth, we’re seeking a skilled Contract Administrator.

The Contract Administrator is responsible for the end-to-end management of contract lifecycles within the Ironclad CLM platform. The role ensures that all GPO agreements, amendments, and NDAs are executed with precision, mapped correctly, and integrated seamlessly with Portfolio. The Contract Administrator acts as a bridge between Portfolio and Legal, maintaining data integrity and facilitating the contracting process.

Responsibilities

CLM Workflow Management (Ironclad)

• Manage and optimize end-to-end Ironclad contract workflows to support Category Managers

• Conduct rigorous quality checks on existing contracts and ensure metadata fields are accurate and up-to-date

• Ensure complex contract structures are correctly mapped to parent agreements to maintain a "Single Source of Truth"

Operations & Sales Enablement

• Prepare and deliver complete, vetted contract packages to Portfolio Operations

• Maintain and update the Contract Tracker with real-time contract status and key milestones.

• Proactively coordinate with Portfolio Ops and Accounting to complete Contract updates

Member & Supplier Maintenance

• Negotiate member NDAs and other onboarding contracts, as needed

• Directly handle drafting and processing of member-specific pricing amendments

• Manage "in-flight" contract updates and administrative amendments to facilitate renewals

• Support Portfolio Ops with upcoming price change updates and contract summary sheets

Legal Collaboration

• Collaborate closely with the Legal to facilitate and streamline contract processing

• Manage version control and circulation of drafts and redlines during the negotiation phase

• Schedule "Legal-to-Legal" calls to resolve outstanding disputes

Qualifications

• 3-5+ years in contract administration, legal operations, or procurement sourcing

• Bachelor’s degree in Business, Legal Studies, or related field

• Paralegal experience Preferred

• Proficiency in Ironclad or other CLM systems is highly preferred

• Experience working with Legal counsel on redlining and contract summaries

• GPO experience is a plus

• 3+ years of experience in contract administration or similar role

• Strong understanding of contract law, legal terminology, and agreement structures

• Proficiency with contract management software such as Ironclad, preferred

• Strong analytical skills with the ability to reconcile data

• Excellent communication, organization, and interpersonal skills

• Ability to manage high volumes of contracts with exceptional attention to detail

• Proficiency in MS Office Suite; comfort with data tools preferred

• Minimal travel may be required based on business needs

Benefits

• Competitive compensation package

• Free individual employee medical coverage

• Company subsidized dental and vision coverage

• Dollar for dollar 401(k) match up to 6% of your salary with immediate vesting

• Company-paid Short-Term and Long-Term Disability coverage

• Employee Assistance Program to support your wellbeing and mental health

• $1500 annual stipend for undergraduate/graduate college courses; $500 annual stipend for continuing education courses/certifications

• Free snacks and beverages on-site

• Brand new, state-of-the-art, tech-enabled work environment in downtown Nashville

• Flexible/hybrid work culture