Construction Specialist

Dedicated to telling stories and creating experiences, Indigo is always looking for bright, energetic and customer-focused people who can help bring our exciting mission to life in one of our more than 170 Indigo, Indigospirit, Chapters and Coles stores across Canada. We offer a variety of exciting opportunities at our retail stores, distribution centres, and home office for people who share our passions and want to be part of a dynamic and enriching culture.

WHO WE ARE

• We love books and all things beautiful
• We are Canada’s Cultural Department Store
• Books are our heart and our soul and Great Books are JUST the Beginning…

We play by the following rules:

• We exist to add joy to our customers’ lives each and every time they interact with us and our products
• Our job is to create joyful moments for our customers
• We treat each other the way we’d treat a valued friend
• We inspire each other to do our best work
• We seek to ignite creativity and innovation every day
• We give back to the communities in which we operate

The Construction Project Coordinator will play a key role in supporting the successful delivery of construction projects. This position involves coordinating schedules, managing documentation, and ensuring effective communication between internal teams, contractors, and stakeholders. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities

• Coordinate and monitor project schedules, milestones, and deliverables.
• Maintain & facilitate accurate project documentation, including drawings, permits, contracts, and reports.
• Prepare and distribute progress updates and meeting minutes.
• Liaise with contractors, suppliers, and internal teams to ensure timely execution of tasks.
• Manage contractor and vendor performance according to Indigo’s core expectations for service quality and vendor specific KPIs
• Track budgets, costs, and assist with invoice processing.
• Ensure timely auditing and payment of all construction related invoices
• Coordinate with Landlords and receive required Landlord approvals.
• Ensure compliance with safety standards and company policies.
• Support the Project Manager in resolving issues and mitigating risks.

People

• Collaborate with others to drive flexible and iterative solutions.
• Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself
• Help others see the impacts of their efforts and proactively engage other functions to get input
• Encourage others to freely share their point of view and be open to feedback
• Ensure every course of action is customer-inspired and mission-driven

Culture

• Model Indigo’s beliefs and convey a positive image in everything you do
• Celebrate diversity of thought and have an open mindset
• Take an active role in fostering a culture of continual learning, taking risks without the fear of making mistakes
• Embrace, champion, and influence change through your team and/or the organization
• Team work, open honest environment, open to feedback, agility, coaching, support,
• Collaboration with counterparts

Key Relationships

Internal:

• Construction
• Real Estate
• Facilities
• Store Development
• Store Design
• Finance/Accounting
• Loss Prevention
• Retail Operations

External:

• Indigo Vendors and General Contractors
• Architects, MEP and Design Professionals
• Property managers and landlords

• Diploma or degree in Construction Management or related field.
• 2–4 years of experience in construction coordination or project administration.
• Strong organizational and time-management skills.
• Proficiency in MS Office Suite, Autodesk Construction Cloud (ACC), and Procore.
• Excellent communication and interpersonal skills.
• Knowledge of construction processes, building codes, and safety regulations.

Core Competencies

• Attention to detail and accuracy
• Problem-solving and adaptability
• Ability to manage multiple priorities under tight deadlines
• Collaborative team player

At Indigo, all applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws. We regularly review these tools to help prevent bias or discrimination.

At Indigo, Diversity, Equity, Inclusion, and Accessibility are core to our values. We integrate these principles into our training, policies, and hiring practices and continuously evolve to reflect the needs of the communities we serve. We welcome applicants from all backgrounds and lived experiences, including but not limited to individuals who identify as BIPOC (Black, Indigenous, and People of Color), members of the 2SLGBTQIA+ community, and persons with disabilities. If you require an accommodation during the recruitment process, please contact Human Resources at [email protected].

This posting is for a current opportunity within Indigo.