Construction Project Administrator

RUSH Construction, Inc. is seeking a highly organized and detail-oriented Construction Project Administrator to support our project management and field teams. This role is responsible for coordinating administrative aspects of construction projects, maintaining project documentation, and helping ensure projects run efficiently from pre-construction through closeout.

Key Responsibilities

Provide administrative support to Project Managers and field personnel

Maintain and organize project documentation including contracts, submittals, RFIs, change orders, and drawings

Track project schedules, deliverables, and deadlines

Assist with subcontractor and vendor communication and documentation

Prepare and distribute meeting agendas, minutes, and project reports

Process invoices, purchase orders, and pay applications

Maintain document control systems and ensure proper version tracking

Coordinate permit applications and compliance documentation when required

Assist with project closeout documentation including warranties, manuals, and final records

Support internal reporting and project cost tracking

Qualifications

2+ years of administrative experience in the construction industry preferred

Strong organizational and document management skills

Experience with construction documentation (RFIs, submittals, change orders) preferred

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Experience with project management or construction software (Procore, MS Project, etc.) is a plus

Strong written and verbal communication skills

Ability to manage multiple priorities in a fast-paced environment

High attention to detail and problem-solving ability

Must be a U.S. Citizen with clean background check.

Education

Associate’s or Bachelor’s degree in Business Administration, Construction Management, or related field preferred (or equivalent experience)

What We Offer

Competitive salary based on experience

Health, dental, and vision insurance

Paid time off and holidays

401(k) with company match

Opportunity to grow within a stable and growing construction company