Construction Production Coordinator

Job Description: Production Coordinator

Company: SES & Sawgrass Enterprises, LLC
Department: Production / Operations
Reports To: Director of Operations (or Production Manager)
Location: Atlanta Office
Employment Type: Full-Time

About the Company

SES and Sawgrass Enterprises, LLC are sister companies serving metro Atlanta and the Southeast. SES specializes in high-end residential and multi-family siding and framing, while Sawgrass focuses on excavation, grading, and site development. We are a rapidly growing construction organization committed to operational excellence, quality workmanship, and a strong team-first culture.

Position Overview

The Production Coordinator is a key operations role responsible for managing the administrative, scheduling, and logistical workflow of construction projects from award through closeout. This position serves as the central hub for project data, material coordination, scheduling, and financial documentation within the company’s project management systems.

The ideal candidate is highly organized, process-driven, and thrives in a fast-paced construction environment where accuracy, communication, and proactive problem-solving are essential to keeping projects on track.

Key Responsibilities

Project Setup & Scheduling

Create and manage new projects within the project management system (e.g., Buildertrend ).

Maintain synchronization between internal systems, client portals, contracts, and plan sets.

Upload and manage construction documents, approved plans, and scopes of work.

Generate and maintain Bills of Materials (BOMs) based on final scopes and schedules.

Build and continuously update production schedules, coordinating crews and material delivery timelines.

Procurement & Materials Coordination

Issue and track all Purchase Orders (POs) and electronic purchase orders (ePOs) to vendors and suppliers.

Proactively confirm material readiness and delivery dates to support production schedules.

Communicate delays or shortages to Project Managers and Operations leadership.

Process and track all material returns, ensuring credits are properly issued and applied.

Financial & Subcontractor Administration

Collect, audit, and submit subcontractor payroll and pay sheets for processing.

Track job costs and administer back charges related to quality issues, non-compliance, or incomplete work.

Maintain accurate financial documentation within project management and accounting systems.

Support warranty tracking, documentation, and closeout processes.

Safety & Regulatory Compliance Support

Submit and track all required 811 utility locate requests prior to excavation or site work.

Maintain safety documentation and assist with OSHA recordkeeping and compliance tracking.

Support incident documentation and reporting in coordination with safety and operations leadership.

Ensure all required closeout documentation is collected and stored appropriately for invoicing and records.

Operations & Process Support

Maintain organized, audit-ready project files across all systems.

Support continuous improvement of production workflows and documentation processes.

Act as a liaison between Project Managers, field teams, vendors, and accounting to ensure smooth project execution.

Required Qualifications

Proven experience in a construction operations, project coordination, logistics, or administrative support role.

Strong understanding of Purchase Orders, invoicing support, material tracking, and cost documentation.

Advanced proficiency in Microsoft Excel and Outlook.

Exceptional organizational skills with the ability to manage multiple projects and deadlines.

Strong written and verbal communication skills with internal teams and external partners.

Preferred Qualifications

2+ years of experience using construction management software (Buildertrend preferred) for scheduling, purchasing, and project tracking.

Familiarity with OSHA recordkeeping and basic construction safety compliance.

Associate’s or Bachelor’s degree in Construction Management, Business, or related field (or equivalent experience).

Experience supporting sitework, grading, framing, or exterior envelope trades.

Experience submitting and managing utility locate (811) requests.

Bilingual (Spanish/English) strongly preferred.

What We Offer

Competitive compensation based on experience

Medical, Dental, and Vision insurance

401(k) with company match

Growth opportunities within a rapidly expanding company

Collaborative, supportive team culture

Strong commitment to safety and employee development