Construction Administrator

Build Your Career With The M Group

At The M Group of Companies, we don’t just manage properties—we build and support thriving communities. Through our Construction division, we deliver high-quality projects that enhance the spaces people live and work in.

We’re looking for a Construction Administrator who thrives in a fast-paced environment, loves organization, and wants to be part of a collaborative, growing team. If you enjoy coordinating projects, working with vendors, and being at the center of getting things done—this role is for you.

What You’ll Do

As a key support to our Construction team, you’ll help keep projects moving from planning to completion by managing documentation, coordinating vendors, and supporting financial and administrative processes.

Project & Construction Administration

Coordinate and maintain project documentation (drawings, permits, contracts, project files)

Support permit submissions and track approvals with municipalities

Assist with preparation and distribution of construction documents

Maintain organized digital and physical project records

Project Coordination & Design Support

Assist with product research, pricing comparisons, and material selections

Coordinate ordering of materials, fixtures, and appliances

Support vendor scheduling and delivery coordination

Assist with tenant improvement and commercial build-out documentation

Vendor & Contractor Coordination

Collect and maintain contractor compliance documents (WSIB, insurance, HST, etc.)

Support vendor onboarding and maintain records

Assist with preferred vendor pricing and quarterly reviews

Financial & Administrative Support

Track and review invoices for accuracy prior to submission

Maintain invoice logs and assist with project cost tracking

Support timesheets, billing, and expense tracking

Team & Operational Support

Provide administrative support to the Construction Manager and team

Collaborate with Property Management, Accounting, and Tenant Services

Assist with internal communications, documentation, and coordination

People & Team Support

Assist with recruitment coordination (scheduling, communication)

Support onboarding for construction and cleaning team members

Help coordinate uniforms and team documentation

Cleaning Division Support

Assist with purchasing and inventory of supplies

Support scheduling and labour coordination

Assist with timesheets and billing

What You Bring

1–3 years of experience in construction administration, project coordination, property management, or a similar role

College diploma in Office Administration,  Business Administration, or related field (preferred)

Strong organizational and time management skills

Attention to detail, especially with financial documentation is as must

Proficiency in Microsoft Office (Excel, Word, Outlook)

Strong communication skills and ability to work across teams

Ability to manage multiple priorities in a fast-paced environment

Why Join The M Group?

Comprehensive benefits package

Employee Assistance Program

Additional Personal Days and Volunteer Time Off

Flexible work arrangements

Leadership collaboration and growth opportunities

Company events and professional development initiatives

A culture rooted in integrity, respect, community, wellbeing, and possibility

Legal Disclaimers:
Work Authorization 

Applicants must be legally entitled to work in Canada at the time of application and during their employment at the M Group. 

Accessibility & Accommodation:
Thank you for your interest in The M Group of Companies. Only those applicants selected for interviews will be contacted. We are committed to providing equal opportunities for persons with disabilities. Accommodation is available at all stages of the recruitment process, at the candidate’s request.

Use of AI:
Please note that your application and any related communication may be reviewed using AI-powered tools for screening and evaluation purposes. All information will be handled in accordance with applicable privacy legislation and organizational policies.

r questions about this process, please let us know.

Apply Today

If you’re ready to build your career and be part of a team that’s shaping communities, we’d love to hear from you.