Consignment Specialist (m/f/d) - based in Warsaw

At Penumbra, innovation, teamwork, and initiative are more than values – they are the foundation of a workplace where every individual is encouraged to grow and make a real difference. We believe that the strength of our team lies in our diverse talents and shared passion for improving lives. If you’re looking for a role where your contributions matter, we invite you to join a company that values both personal development and impactful work. 

As a leading MedTech company, we are dedicated to providing cutting-edge solutions for conditions such as stroke, pulmonary embolism, deep vein thrombosis, and acute limb ischemia. Headquartered in Alameda, California, Penumbra has over 4,500 employees worldwide and generated revenues of approximately $1.2 billion in 2024.

For our Field Inventory Team, we are looking for a Consignment Specialist, based in Warsaw who is passionate about operational excellence and teamwork. Are you someone who enjoys diving deep into data, is determined to understand the root cause behind inventory mismatches, and takes ownership to drive issues to resolution? Do you thrive in close collaboration with Sales, Customer Service, and other internal stakeholders, and feel motivated by supporting life-saving medical technologies behind the scenes?
If you enjoy analytical work, structured investigations, and continuously improving processes in a fast-paced, regulated environment, then this role offers you the opportunity to make a real impact!

What's in it for you?:
• Innovation – With eight product launches in the past year alone, we continue to push boundaries and bring meaningful innovation to the market.
• Impact, great atmosphere, flat hierarchy – We offer a dynamic and inclusive environment where every team member has the opportunity to thrive and contribute to our mission. 
• A Team That Inspires – Work alongside a diverse, open-minded, and supportive team that encourages personal and professional growth. 
• Support & Well-Being – Benefit from our comprehensive Employee Assistance Program, providing guidance and support in times of need. 
• MyBenefit Program – A monthly allowance is provided for use on the “MyBenefit” portal, giving you access to a wide range of vouchers, trainings, fuel options and additional services.
• Family First – Receive two weeks of paid Family Care Leave to support a sick family member or in the case of bereavement. 
• Vacation Time – In addition to your regular local vacation days, enjoy paid extra time off on December 24th and 31st. 
• Boost Your Investments – Take part in our Employee Stock Purchase Program and enjoy 15% cashback on your investments. 
• Accident Insurance – Stay protected with comprehensive accident insurance during all business trips. 
• Private Health Insurance – You will join the company group health insurance contract with Luxmed Premium, that covers you and your dependents.
• Pension scheme PPK – You can join the additional pension scheme with PEKAO TFI, with Penumbra paying 1,5% of your monthly gross salary.

Main responsibilities:
• Manage field inventory across consignment, travel stock, and case-specific hospital shipments.
• Perform quarterly reconciliation of Travel Stock and Hospital Consignment inventories, ensuring 100% alignment with SAP records.
• Investigate inventory discrepancies by reviewing shipment history, comparing hospital and sales rep inventories, checking PO-pending items, and validating monthly SAP transactions.
• Track product usage, reorder needs, and expired items; coordinate updates with Sales Representatives, Customer Service, Shipping, Tender & Pricing teams.
• Ensure accurate documentation and timely closure of all quarterly reconciliation work orders.
• Identify and support implementation of process improvements to increase efficiency.
• Collaborate cross-functionally to resolve customer issues.
• Support onboarding by acting as a buddy to new team members.

What we are looking for:
• Bachelor’s degree or equivalent experience in Customer Service, Business Administration, or a related field.
• 2+ years in customer service, field inventory, or transaction processing, ideally in MedTech/Pharma.
• Fluent English (must-have); German or French is a plus.
• Experience with SAP ERP or similar systems.
• Strong analytical skills and ability to turn data into clear action points.
• Good communication skills and a team-oriented mindset.
• Strong problem-solving skills, accountability, and ability to manage multiple priorities.
• Proficient in Microsoft Office 365.
• Enjoys operational and analytical tasks (reports, investigations, process understanding).
• Eye for process improvements and continuous optimization.
• Familiarity with regulated environments and the urgency of the medical device industry.

As we require fluent English skills and the process will involve English speaking colleagues, we are looking forward to receiving your CV in English.

At Penumbra, we value your skills and qualifications above all else. We welcome candidates of any gender, ethnicity, religion, sexual orientation, or age. If you're skilled and a good match for our culture of collaboration, we want you on our team.

To learn more about Penumbra's commitment to being an equal opportunity employer, please take a look at our AAP-Policy-Statement.