Conference Producer – Kingdom of Gaming

Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).

 

Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun. Here, teamwork rules, and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene.

 

Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.

The team is looking for a Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry.  

The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event. 

What you will do:

Conference Production 

• Produce high-level relevant industry conference programs. 
• Liaise with key professionals/institutions and companies in the production of conference programs. 
• Engage with recommended speakers and confirm their attendance. 
• Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management. 
• Prepare and communicate creative brief documents to the Marketing team. 
• Prepare and lead telesales briefs and set follow-up meetings to track progress. 
• Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines. 
• Assist in the provision of leads to the sponsorship team and attend sales meetings as appropriate. 
• Mentor other conference producers within the team. 
• Conduct a post-show analysis of the event including job title analysis 

Market Research and Industry Networks 

• Effectively research topics with relevant industry professionals and the target market. 
• Develop new conference ideas and program content through meetings and tele-research with key experts. 
• Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event. 
• Identify key opinion leaders/institutions and companies related to the event. 
• Maintain existing and build new relationships develop a conference with topics and speakers. 
• Be able to provide a list of hospitals that are leaders in specialist areas relating to the event. 
• Look at additional add-ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc. 

Speaker & Delegate Liaison 

• Liaise and network with speakers, exhibitors and delegates on-site to maintain customer service standards, resolve queries and gain feedback, targeting at least 10 meetings per event day. 
• Assist with onsite duties as required for the duration of the event, which may require longer working hours

What you will bring:

• Educated to degree level or equivalent 
• Minimum 3 years experience in conference production. 
• Speaks and writes clearly and fluently in English to both individuals and groups. 
• Computer-literate and proficient in the use of Microsoft Word and Excel. 
• Commercial awareness
• Experience in a research-based role
• Copywriting skills. 
• Brand and market awareness. 

What would be helpful:

• Gaming/Technology background. 
• Related industry/event knowledge. 

In addition to a great work environment and a competitive salary, we offer great benefits.

What you will get:

• VVIP Bupa Medical Insurance for you and your family 
• Annual leave – 25 days 
• Remote working on Sundays 
• Working anywhere – 4 weeks every year
• School fees contribution, 40,000 SAR per child per year (up to a max of three children) 
• Residency visa, including yearly dependent fees*
• Individual annual flight allowance for expats* 

Local Relocation Package*:

• Paid flight to Riyadh – individual and family (up to a max of three children) 
• 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000 
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

International Relocation Package*:

• Paid flight to Riyadh – individual and family (up to a max of three children) 
• 60 days accommodation or suitable serviced apartment from your arrival 
• date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs 
• Paid flight home for individual and end of service gratuity payment when leaving the company (if applicable) 

*If eligible

We don't just accept difference, we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.