Conference Operations and Analysis Specialist

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The Joint Analysis and Lessons Learned Centre (JALLC) is a NATO entity located in Lisbon, Portugal. The Joint Analysis and Lessons Learned Centre (JALLC) is involved in a wide range of activities:

• Analysis – The JALLC conducts three types of analysis in support of its mission: Joint Analysis of NATO-wide complex issues, Short Term Analysis of issues with strategic implications that require a swift response, and NATO Lessons Learned Portal Content Analysis of Lessons Learned information and trends on the NLLP. Each type of analysis is conducted by civilian and military subject matter experts as appropriate who, besides their own education and experience, undergo the JALLC Analyst Training Course when they join the JALLC to ensure a seamless service across the JALLC’s analysis activities.

• Lessons Learned - The JALLC facilitates Lessons Learned in NATO through its various Lessons Learned activities. These activities include managing the NATO Lessons Learned Portal, providing assessment and advice on the implementation of the NATO Lessons Learned Capability, analysing the content of the NATO Lessons Learned Portal identifying trends and themes, and providing Lessons Learned training to NATO entities, Member Nations, and Partner Nations whether in the classroom, on site, or virtually. Additionally, the JALLC provides support to the NATO Lessons Learned community more generally in the form of the NATO Lessons Learned events, including the NATO Lessons Learned Conference which covers topical themes and draw participants from all over NATO and beyond.

• Training - The JALLC provides a series of training courses for both internal and external participants. Courses objectives range from training in analysis techniques and project management to basic training in Lessons Learned for Lessons Learned Staff Officers and Points of Contact. All of the JALLC’s training courses are reviewed and revised regularly based on participant feedback to ensure the best possible training experience

• Support to Exercises and Operations - The JALLC’s support to exercises is multi-faceted and underpins all aspects of the JALLC Mission. The JALLC’s Exercise Support team and military and civilian analysts participate in all stages of the NATO Exercise Process, from Exercise Specification and Development, through Planning and Product Development, Operational Conduct to Analysis and Reporting. The JALLC provides support to operations by facilitating Lessons Learned training, Active Content Management of the NATO Lessons Learned Portal, and Joint Analysis. This support is tasked as required and includes support to operations in the form of support to Operational Plans, Key Leader Training and Subject Matter Expert support for planning conferences.

The Program

The Joint Analysis and Lessons Learned Centre (JALLC) is a NATO entity located in Lisbon, Portugal. The JALLC Lessons Learned Analysis Division (LLAD) is tasked to complete analysis of the lessons that are of value to improving NATO’s warfighting, warfare development and political military decision making. In 2026, the JALLC is tasked to lead the production of several Lessons Learned (LL) Analysis Reports to meet a wide range of requirements, including Lessons from Russia’s War Against Ukraine, Integration of Electromagnetic Warfare into Joint Fires and Effects, Advising, Training and Capacity Building in NATO Mission Iraq, Cyber Domain Operations, and Audacious (Realistic) Training. Additionally, in response to the increased tempo of NATO exercise and operational activities, there is an increased demand for exercise support, and for JALLC to be prepared to respond flexibly to emergent analysis requirements during the year, including by the production of a new type of Rapid Response (R2) analysis report.

Role ID – JALLC - 002

Role Background

Since 2003, the JALLC has hosted the NATO Lessons Learned Conference and the JALLC will plan and execute the NLLC26 as an in-person event with all participants on-site, at the conference venue. Although is difficult to estimate, 150 – 250 participants are expected to attend the event. An online platform will be used for user registration and management as well as for interaction and idea sharing during the conference conduct. The NLLC26 will include individual presentations and panel presentations and discussions.

Planning and hosting an event of such magnitude requires a different workload distribution with a greater emphasis on an analysis of the conference content and reporting efforts to subsequently evaluate the conference outcomes. Additionally, it requires to prepare, update, and operate the NLLC26 platform. These activities exceed the OPR/PROJO and planning team’s capabilities, who will also be involved with their routine work and other priorities (e.g. periodic reports; training programs).

Role Duties and Responsibilities

• Administrative and clerical: information management and preparation of the NLLC26 platform; support the registration of participants; printing; meeting preparation; record of decisions; interaction with NLLC26 participants; interaction with panel members; activities within NLLC26 platform during the planning and execution days; assist in executing the NLLC26;

• Analysis: data collection (including capturing the ideas and discussions resulting from the interactions in plenary sessions, panel discussions, and within the NLLC26 platform); contribute to and conduct data analysis; provide data visualization; formulate findings, conclusions, and recommendations; map findings with Roadmaps and synchronization matrixes (existing or proposed by the Contractor);

• Reporting: provide notes; draft articles; draft flash reports; and the NLLC26 followup reports;

• Record of decisions and engagement with JALLC leadership to determine the means and ways to implement these decisions as well as to engage with relevant JALLC staff for implementing actions;

• Review and track the application of personnel to confirm they meet the security requirements for the conference;

• Facilitate various sessions / meetings / WS during the NLLC26 pre-/postconference day;

• The deliverables associated with these tasks will be defined by the NLLC26 OPR/PROJO-LLMD when tasking the Contractor

Essential Skills, Experience and Certifications

• Experience in NATO environment, preferably working with the military, or multinational military environment (i.e. International relations / National Military HQs);

• Excellent analysis skills obtained through study, training, or experience;

• Excellent writing and English language skills obtained through study, training, or experience;

• Experience in writing reports after large conferences or military events;

• Considerable knowledge of and experience with computer applications, particularly word processing, desktop publishing, and graphics applications (e.g. Microsoft Office Suite);

• Excellent project and time management skills and the ability to work independently and as a team player;

• Excellent inter-personal and communication skills;

• Experience in writing, editing, and/or critically reviewing academic and/or analytical style written products;

• Previous experience in using and managing online conference platforms;

• Previous experience with conference planning and supporting panel discussions and presentations.

Computer Skills

• Ability to use computers and related software for word processing, presentation/graphic tasks, relevant analysis tools. At a minimum, the Contractor must be proficient in the applications of the MS Office Suite. It is also required the ability to use online applications for conducting surveys, live polls, and ideas sharing.

Desirable Skills and Experience

• Formal training or relevant job experience as a writer of reports with political, military, legal, and/or scientific relevance;

• Previous experience in data collection and analysis within a political and/or military framework;

• Experience in working with LL in organization or project environment;

• Previous experience in writing and editing NATO written products;

• Working knowledge of military/defence (preferably NATO) terminology;

• Familiarity with planning procedures and project management methods.

Computer Skills

• Ability to use computers and related software for database and spreadsheet development as well as visualizations tools.

Education and Training

• At least a recognized university degree in Applied Sciences, Social/Political Sciences, Natural Sciences, History or military equivalent and 6-month work experience.

Language

• Business English

Working Location

• Lisbon, Portugal

Working Policy

• Onsite

Travel

• Some travel to other NATO sites may be required.

Security Clearance

• Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you, please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.