Conference Coordinator, Greenbuild

Greenbuild is the premier global event for sustainability in the built environment, bringing together industry leaders, innovators, and professionals to advance sustainable building practices. As part of our team, you will contribute to creating impactful experiences that inspire and educate attendees while promoting a greener future.

The Conference Coordinator will play a key role in supporting the planning, coordination, and execution of Greenbuild’s conference programming. Supporting the Senior Conference Manager, this position will assist in managing speaker logistics, session scheduling, and overall event operations to ensure a seamless and engaging experience for attendees. This is an excellent opportunity for a detail-oriented and organized individual with a passion for event planning and sustainability.

Key responsibilities

• Work closely with Senior Conference Manager to execute annual conference program including speaker recruitment, CFP management, session scheduling, and communicating with Working Groups/Association on a regular basis.
• Maintain and manage online conference operations website based on program timeline including, but not limited to, build-out and test speaker resource center, speaker contracting, speaker communications and task completion, conference content and all presentation needs.
• Support conference program production schedule and multi-faceted call for proposals process for the general conference program in coordination with marketing and the association.
• Assist Sr Conference Manager with onsite conference operations at the event including temporary staff, speaker coordination of 400+ individuals, onsite access control assistance, speaker ready room and specialty programs/tracks including:• Coordinate production including run of show documents, voice over recordings, furnishings, slide decks, stage sets, videos, music, stage management.
• Coordinate and recommend, based on specific types of education needs, applicable stage/room set, audio visual, food and beverage.
• Coordinate education related sponsorship fulfillment support.
• Coordinate meeting rooms, diagrams and room setup.
• Coordinate access control needs and grid setup with operations and registration.

• Produce conference surveys, quizzes and on-site digital distribution. 
• Maintain Provider status for continuing education units through multiple industry associations, including submitting all sessions for approval, ensuring proper presentation requirements are followed, post-show follow-up and credit reporting/adjustments.
• Work with Marketing to ensure conference information on show websites is timely and updated frequently.
• Coordinate with marketing to set up, extensively test, and monitor registration for conference program & speakers.
• Coordinate with marketing and operations to develop and test mobile application for attendee onsite use.

Organize delivery of Conference recordings and executive summaries via online platform(s)                

Qualifications

• Excellent communication skills, both written and verbal
• Project coordination skills and proven ability to work on multiple priorities and work within tight deadlines
• Strong organizational skills and attention to detail
• Experience of populating databases, websites or CRMs
• Knowledge and experience with Microsoft Teams and Zoom platform functionality
• Strong computer skills, specifically with Microsoft Office. Outlook, Excel and PowerPoint experience essential, Access a strong desirable asset.
• Ability to work independently is essential
• Previous experience in events a strong asset
• Ability to mail merge an asset
• Passion for virtual technology and event platforms an asset
• Positive work ethic and teamwork/collaborative skills

All your information will be kept confidential according to EEO guidelines.