Compliance & Registrations Specialist

Registrations & Compliance Specialist (U.S. & Canada)

Edmonton, Alberta | Full-Time | Permanent

About the Role

We’re looking for a detail-oriented and organized Registrations & Compliance Specialist to support licensing, registrations and business compliance across Canada and the U.S.

This is a coordination-focused role where you’ll manage registrations, licenses, permits, and filings across multiple jurisdictions. You’ll work with government websites, track deadlines, maintain organized records, and ensure everything is submitted accurately and on time.

What You’ll Do

Coordinate business registrations, licenses, permits, and regulatory filings across U.S. states and Canadian provinces and territories

Support sales tax setup and compliance activities using tools like Avalara

Track deadlines, maintain a centralized compliance calendar, and ensure all filings and renewals are completed on time

Prepare, review, and submit standard filings including annual reports, business license renewals, sales tax registrations, and entity documents

Maintain accurate and organized records of licenses, permits, registrations, insurance certificates, and compliance documentation

Navigate government websites and portals to complete applications, confirm requirements, and track submission status

Support corporate insurance administration, including tracking renewals and coordinating certificates of insurance (COIs)

Research registration and licensing requirements and summarize findings for internal review

Monitor for updates or notices from regulatory bodies and flag items that may require attention

Support audits, inquiries, and documentation requests by gathering and organizing required information

Coordinate with internal teams to collect information needed for filings and keep compliance processes moving

Assist with new jurisdiction registrations as the company expands into new regions

Help improve and document internal processes to keep compliance work consistent and well organized 

What You’ll Bring

Experience in a compliance, licensing, administrative, or similar coordination role

Experience working with multi-jurisdiction registrations, permits, or regulatory processes is an asset

Exposure to sales tax or indirect tax (U.S. or Canada) is an asset

Post-secondary education in business, administration, or a related field is preferred but not required

Strong attention to detail with the ability to manage multiple tasks and deadlines

Highly organized, with experience maintaining trackers, documentation, and calendars

Comfortable navigating government websites and working through forms and application processes

Proficient in Excel or similar tools for tracking and organizing information

Experience with Avalara or ERP/HRIS platforms is an asset

Strong written and verbal communication skills

Process-driven and comfortable working with structured workflows and repeatable tasks

Proactive and able to follow through to completion

Comfortable asking questions and flagging issues when something doesn’t look right

What We Offer

Competitive compensation based on experience

Opportunity to be part of a growing company with operations across Canada and the U.S.

A hands-on role with real ownership and visibility across the business

Variety in your day-to-day work, with a mix of coordination, problem-solving, and process improvement

Supportive team environment with close collaboration across departments

Opportunity to build and improve processes as the company continues to scale

Health Spending Account (HSA) or benefits package (based on location)

Paid time off in line with company policies and applicable standards

Potential for hybrid work after the initial probation period, based on role and team needs

About Us

Suncoast designs, manufactures, and installs custom outdoor living structures across North America, including screen rooms, patio enclosures, and louvered roof systems. With over 30 years of experience, we build practical, durable spaces for both residential and commercial clients.

We’re a growing company with operations across Canada and the U.S., and we’re focused on building a team that values quality work, reliability, and continuous improvement. As we expand, we’re creating more structure and better systems to support our people and how we work.

Learn more about our team, our products, and the projects we build at suncoastenclosures.com.