Compliance Administrator

Who We Are
At PRIME, a culture of empathy, trust, and belonging is foundational. This is integral in our approach to recruiting, developing, and retaining the best people in the industry. Our growth mindset drives us to embrace challenges and discover what sparks inspiration for creative solutions. PRIME is compelled to keep evolving, and creating new opportunities for those who perform. Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance, underground, utilities services, renewable energy, and low voltage technology solutions.

Consistently recognized as one of Washington’s Best Workplaces!

What You Will Do :
• Process subcontractor related AP Invoices including; obtaining Project Management approval via Smartsheet, invoice entry into our accounting system (Vista)

• Receive, research and respond to subcontractor payment inquiries.

• Review and reconcile Subcontractor statements.

• Weekly review of subcontractor payables to determine which invoices can be paid, based on various criteria and compliance statuses, and coordination with Accounts Payable to issue checks.

• Coordinate subcontract close outs and final invoicing requestsProvide support to all Project Management teams and other Corporate Departments as necessary across all regions of PRIME with regard to Compliance tasks.

• Assist team with inter-departmental distribution of emails to shared in-boxes to ensure efficiency and timely responses.

• Assist team with processing Customer Qualifications, Customer Contracts, Subcontract issuance, compliance follow-ups, tracking, logging, and filing including but not limited to:

• Customer Qualifications and all related activities.

• Customer Contracts and all related activities.

• Subcontract issuance and all related activities.

• Compliance tracking and adherence by sub-tiers and all related activities.

• Subcontract invoicing entry (Accounts Payable) and all related activities.

• Assist team with various special projects.

• High efficiency and accuracy for necessary Data Entry into Smartsheet and Accounting System (Vista).

• File, scan, and index all documentation into digital vault system (pVault).

• Participate in team meetings, collaboration sessions and other inter-company meetings as needed while contributing key information to team members.

• Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.

• Maintain a physical presence onsite and provide assistance to specific groups, managers and project management teams as needed.

• Perform other duties as requested; duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

What You Will Need to Be Successful :
• Financial and/or accounting background preferred

• High school diploma or GED

• 1-2 years’ experience in a role focusing on one or more of the following: Contract Administration, Accounts Payable, Accounts Receivable, Sub-Tier Compliance, Site or Project Coordination; or equivalent combination of education and experience.

• Construction industry experience a plus.

• Strong communication skills, both written and verbal, with the ability to effectively, professionally, and diplomatically interface at all levels (customers, clients, subcontractors, vendors, peers, field personnel, managers, and executives).

• Strong attention to detail.

• Customer-focused with an ability to meet deadlines in a fast-paced environment.

• Intermediate to advanced Microsoft Office Suite skills.

• Intermediate to advanced Adobe Acrobat, Blue Beam and Smartsheet skills.

• Solid organizational, prioritization and multi-tasking skills.

• Must possess a sense of urgency while maintaining accuracy.

• Ability to meet deadlines in a fast-paced environment.

• Takes initiative to provide support and all necessary follow-ups and follow-throughs to complete the task.

• Intuitive nature with an emphasis on furthering efficiencies within the department and PRIME.

Our Benefits
-100% coverage for Medical, Dental, and Vision, including dependents, with no premium cost to the employee
-401k Program w/ Direct Benefit
-100% Employer-paid Life Insurance
-Long Term Disability
-Profit Sharing and Discretionary Bonus Program
-Education/ Training Reimbursement Benefit
-Paid Time off and Holiday Time Off

*Prime Electric does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs. Prime hiring managers are not authorized to review or accept resume referrals from any agencies.

This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.