Company Secretary

This role is for one of the Weekday's clients

Salary range: Rs 1400000 - Rs 2000000 (ie INR 14-20 LPA)

Min Experience: 7 years

Location: Mumbai

JobType: full-time

The Company Secretary will oversee the company's corporate governance, Board and shareholder processes, and secretarial compliance, while also collaborating with business teams on commercial agreements. This senior position requires over 10 years of progressive experience, an LL.B. degree, and proven expertise in managing the entire contracting lifecycle alongside core secretarial duties.

Requirements:
REPORTING & COLLABORATION

Reports To: Head of Legal and Compliance

Works Closely With: CFO / Finance, Business Heads, HR, Procurement, Compliance, Internal Audit, Statutory Auditors, External Counsel, and Vendors

KEY RESPONSIBILITIES

A. Corporate Governance & Board Support

• Act as the primary custodian of Board and Committee governance, including planning, organizing, and recording meetings for entities across India and internationally (US, Canada, Germany, Italy, Poland, Turkey, and SEA countries).
• Draft notices, agendas, briefing materials, resolutions, and minutes, ensuring high-quality documentation and accurate record-keeping.
• Maintain a comprehensive Board action tracker and ensure timely completion of action items across departments.
• Facilitate director onboarding, periodic disclosures, and provide governance training as necessary.

B. Secretarial Compliance & Corporate Records

• Manage the corporate compliance calendar to guarantee timely adherence to recurring and event-driven compliance requirements.
• Maintain statutory registers, corporate filings, and an audit-ready secretarial records repository.
• Oversee compliance and documentation for critical corporate events such as:
• Changes in Board members and Key Managerial Personnel (KMP)
• Capital and shareholder-related activities
• Delegations of authority and execution protocols
• Governance support for inter-company and related-party transactions

C. Shareholder & General Meeting Management

• Plan and conduct Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including drafting notices, explanatory statements, coordinating voting procedures, and preparing minutes.
• Assist with shareholder communications, respond to investor-related governance inquiries, and address stakeholder questions.

D. Commercial Agreements & Contract Management

• Lead or significantly contribute to drafting, reviewing, negotiating, and finalizing commercial contracts, including:
• Customer and vendor contracts; Master Service Agreements (MSAs), Statements of Work (SOWs), and Service Level Agreements (SLAs)
• Distribution, dealership, and channel partner agreements
• Lease, logistics, supply, and procurement contracts
• Non-disclosure agreements (NDAs), confidentiality, non-solicitation, and intellectual property-related commercial terms
• Ensure contracts appropriately allocate risks concerning scope, deliverables, pricing, warranties, indemnities, liabilities, confidentiality, data protection, termination, and dispute resolution.
• Develop and maintain contracting playbooks, standard templates, fallback strategies, and clause libraries.
• Implement an efficient contract lifecycle management process, covering intake, review, approvals, signatures, storage, and renewal notifications.

E. Cross-Functional Advisory & Risk Support

• Collaborate with finance and business teams on commercial structuring and negotiation strategies.
• Coordinate with external counsel on specialized issues and manage outsourcing in a cost-effective manner.
• Support internal audits, reviews, and management reporting by delivering clear compliance and contracts management information systems (MIS).

QUALIFICATIONS & EXPERIENCE

Company Secretary (ICSI): Mandatory qualification

LL.B. — Law Degree: Mandatory qualification

10+ Years Experience: Progressive responsibility in company secretarial roles

Listed Company / Regulated Industry: Preferred background

Experience Requirements:

• Over 10 years of progressively responsible experience in company secretarial functions and Board governance.
• Proven success in managing commercial agreements with business stakeholders.
• Comfortable engaging with auditors, consultants, and senior management in deadline-driven settings.
• Experience within a listed company or regulated industry is preferred.

SKILLS & COMPETENCIES

Excellent Drafting, Commercial Negotiation, Stakeholder Management, Process & Template Development, Integrity & Confidentiality, Board Governance, Contract Lifecycle Management, Multi-deadline Execution, Business-oriented Pragmatism

KEY DELIVERABLES

Accurate and timely Board and Committee minutes, action trackers, and governance documentation. Compliance calendar completed on schedule. Well-negotiated, risk-aligned commercial contracts for all entity types. Development of templates, playbooks, and SOPs for contract review and secretarial processes.