Company Secretary (Instarem India Pvt. Ltd.)

Part of NIUM, one of the well-known B2B payments unicorn in Southeast Asia. Instarem has been on a mission of making international payments easy and affordable for everyone since 2014. We are the go-to solution for businesses that need to move money quickly, reliably and at a lower cost than banks.
Instarem is on a mission to make money simple for everyone.
We offer a smarter, faster, and more affordable way to move money across borders. A way without unfair exchange rates, hidden fees, or other complexities. With Instarem, you get peace of mind knowing your money is moving quickly and safely.

Part of Nium, Instrarem India Pvt. Ltd., gives you all the benefits of a cutting-edge payments company and the convenience of a one-stop-shop for all your financial needs abroad. We are an authorised Dealer in Foreign Exchange – Category II. Easily and securely make international payments with our fast and convenient services. Consumers can buy foreign currency, travel cards, and transfer money abroad. With Instrarem India Pvt. Ltd., one can
- Send money oversees and experience fast, low-cost transfers to 60+ countries
- Buy and Sell Foreign Exchange at great rates and low fees
- Buy prepaid Forex Cards for seamless payments overseas

About the Role:

We are looking for an experienced Company Secretary with a minimum of 5 years of expertise in the Forex industry in India, responsible for managing corporate governance, regulatory compliance, board processes, and statutory filings in accordance with Companies Act, FEMA, and RBI regulations.

Reporting to the COO, the role supports business operations by ensuring legal compliance, maintaining corporate records, coordinating with regulatory authorities, and advising management on governance and compliance matters.

Roles and Responsibilities:
• Ensure compliance with the provisions of the Companies Act, 2013 and other applicable corporate laws.

• Organize and manage Board Meetings, Committee Meetings, Annual General Meetings, and Extra Ordinary General Meetings, including preparation of notices, agendas, resolutions, and minutes.

• Handle statutory and annual filings with the Registrar of Companies (ROC), including AOC-4 XBRL, MGT-7, DIR-3 KYC, PAS-6, MSME-1, ADT-1, SH-7, MGT-14, and MGT-8.

• Ensure FEMA and RBI compliance as per applicable foreign exchange regulations.

• Maintain statutory registers, corporate records, and compliance documentation.

• Advise management on corporate governance, legal compliance, and risk-related matters.

• Support statutory audits, internal audits, due diligence, and post-transaction compliance.

• Review and manage contracts, Non-Disclosure Agreements, Memorandum of Understandings, leases, and other legal agreements.

• Coordinate with regulators, auditors, legal advisors, banks, and shareholders.

• Track changes in corporate laws and implement required compliance updates.

• Ensure CSR compliance and promote ethical governance practices, wherever applicable.

• Support banking compliance by providing resolutions, declarations, and related documents.

• Assist management and legal teams on corporate and legal matters as required.

• Prepare and maintain monthly Compliance MIS reports for management review.

Requirements:
• Qualified Company Secretary (ICSI Member).

• 5 years of relevant experience in corporate secretarial/compliance roles.

• Strong communication and stakeholder management skills.

• Good organizational and multitasking abilities.

• Ability to handle compliance activities independently with ownership.

• Strong knowledge of Companies Act 2013, POSH Act 2013 & Corporate Governance.

• Understanding of FEMA regulations related to forex compliance.

• Handling statutory & annual filings.

• Managing banking compliance and related documentation.

• Excellent coordination, drafting, and compliance management skills.

• Demonstrate a patient, detail-oriented, and solution-driven work mindset.

What we offer at Nium

We Value Performance: Through competitive salaries, performance bonuses, sales commissions, equity for specific roles and recognition programs, we ensure that all our employees are well rewarded and incentivized for their hard work.

We Care: The wellness of Nium’ers is our #1 priority. We offer medical coverage along with 24/7 employee assistance program, generous vacation programs including our year-end shut down. We also provide a flexible hybrid working environment (3 days per week in the office).

We Upskill Ourselves: We are curious, and always want to learn more with a focus on upskilling ourselves. We provide role-specific training, internal workshops, and a learning stipend.

We Constantly Innovate: Since our inception, Nium has received constant recognition and awards for how we approach both our business and talent opportunities. Check out CNBC World’s Top Fintech Companies 2024.

We Celebrate Together: We recognize that work is also about creating great relationships with each other. We celebrate together with company-wide social events, team bonding activities, happy hours, team offsites, and much more!

We Thrive With Diversity: Nium is truly a global company, with more than 33 nationalities, based in 18+ countries and more than 10 office locations. As an equal opportunity employer, we are committed to providing a safe and welcoming environment for everyone.
For more detailed region-specific benefits: https://www.nium.com/careers#careers-perks

For more information visit www.nium.com

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