Commissioning & Startup Resource Coordinator

Role Overview

We are seeking a highly motivated, data-driven, and proactive Resource Coordinator to support and scale our commissioning & startup operations across North America. This role is the central nervous system between Sales, PMO, Recruiting, and field execution.

You will own manpower visibility, resource planning, and deployment coordination for a fast-growing commissioning business operating in mission-critical and industrial environments. This is not a passive scheduling role — it requires anticipation, analysis, urgency, and constant communication.

If you thrive in fast-paced environments, love solving complex resourcing puzzles, and want to be a key player in building a $100M+ operation, keep reading.

Key Responsibilities

Resource Planning & Deployment

Maintain real-time visibility of available commissioning & startup resources (by discipline, skillset, certifications, and availability)

Coordinate assignment of technicians and leads to projects in collaboration with PMO and Operations

Proactively identify upcoming resource gaps or constraints before
they become execution risks

Support short-term and long-term resource forecasting (30/60/90-day and annual outlooks)

Sales & Opportunity Support

Actively engage with Sales / Business Managers to understand pipeline, pursuit timelines, and anticipated staffing needs

Support go/no-go decisions by validating resource availability and execution feasibility

Translate sales forecasts into actionable resource demand signals for Recruiting and Operations

Ensure alignment between what is sold and what can realistically be staffed

Recruiting & Talent Pipeline Support

Partner closely with Recruiting to communicate upcoming manpower needs by trade, experience level, and geography

Assist in identifying repeat contractors, preferred resources, and high-performing technicians for redeployment

Support onboarding logistics (availability confirmation, project readiness, compliance tracking)

Help build and maintain a bench strategy for critical skill sets

PMO & Operations Collaboration

Work hand-in-hand with PMO to align schedules, mobilizations, demobilizations, and project phasing

Support project startup planning with accurate manpower inputs

Assist with workload balancing to prevent burnout and optimize utilization

Serve as a problem-solver when schedules shift, projects accelerate, or priorities change

Data, Reporting & Continuous Improvement

Maintain clean, accurate, and current resource data in tracking systems and spreadsheets

Develop and improve dashboards for utilization, availability, and forecast accuracy

Identify process improvements to reduce last-minute staffing, fire-drills, and inefficiencies

Support the development of standardized resource planning and forecasting processes as the company scales

What Success Looks Like

Fewer last-minute resource scrambles

Clear visibility into who is available, when, and for what type of work

Strong trust from Sales, PMO, and Recruiting

Accurate forecasts that allow the business to hire proactively, not reactively

Projects staffed smoothly, sustainably, and profitably

Ideal Candidate Profile

Must-Have Traits

Highly motivated, proactive, and accountable

Strongly data-driven with excellent organizational skills

Comfortable working across multiple teams and priorities

Clear, confident communicator who follows through

Thrives in a fast-paced, growth-oriented environment

Thinks ahead and acts before problems escalate

Preferred Experience

Experience in commissioning, construction, industrial services, or technical field services

Exposure to workforce coordination, scheduling, or operations support

Strong Excel / Google Sheets skills (pivot tables, forecasting, tracking)

Familiarity with project-based businesses and variable workloads

Experience working with field technicians, contractors, or skilled trades is a big plus

Why This Role Matters

This role directly impacts:

Project execution quality

Revenue delivery

Employee & contractor satisfaction

Burnout prevention

Scalable growth

You are not “support staff.” You are a force multiplier.

Why Join Us

Be part of a rapidly growing commissioning & startup company

Work directly with senior leadership and decision-makers

Opportunity to shape processes, not just follow them

Clear path to growth as the organization scales

Thank you for your interest, please note only candidates moving forward will be contacted.

VERSYS Verified Systems is an Equal Opportunity Employer enrolled in E-Verify.