Commercial Leasing Coordinator

Job Title: Commercial Leasing Coordinator

Company: Taggart Realty Management

Reports to: Director of Leasing

Salary Range: $54,000 - $64,000

Location: 225 Metcalfe St., Suite 708, Ottawa ON

About Us

At Taggart Realty Management, we believe in building more than just properties—we build communities. As part of the Taggart Group and managing a 3-million-square-foot portfolio, we specialize in acquiring, developing, leasing, and managing retail, residential, office, and commercial properties, both in-house and with third-party partners. 

We’re continually growing through strategic development and acquisition resulting in a variety of opportunities for those looking to get hands-on experience and build a lasting career. At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success. 

Building integrity, quality, and community together. 

About this Role

Reporting to the Director of Leasing, the Commercial Leasing Coordinator is responsible in supporting the various tasks relating to contract negotiations for commercial space throughout Ottawa and Kingston. This role combines administrative duties with creative actions to attract and retain tenants and enhance the visibility and desirability of the property. The coordinator will work closely with the property manager and marketing teams to execute effective outreach campaigns and ensure high occupancy rates.

Key Responsibilities

Maintain an organized database of all prospective tenants, current tenants, and lease agreements; monitor critical dates such as expiry dates, options to renew, options to terminate, etc.

Assist in preparing weekly leasing update reports.

Collaborate with the leasing team to develop comprehensive marketing plan for attracting prospective tenants to available properties; manage current marketing materials to ensure they are current and up to date.

Track and prepare leasing metrics, including occupancy rates and lease renewals; assist in preparing and reviewing lease summaries.

Oversee the creation and management of property listings on the TRM website, social media channels, and rental listing websites.

Develop and execute marketing campaigns to engage with prospective tenants, promote available properties, generate referrals, and communicate leasing updates.

Conduct property tours for potential tenants and respond to inquiries regarding leasing terms, property features, and availability.

Conduct property inspections to assess leasing signage and maintenance requirements.

Working alongside the Director of Leasing and Leasing Manager to organize broker events, network and build company relationships.

Conduct local market analysis for existing inventory and competitive properties to ensure accurate marketing and competitive pricing with regards to market rent, tenant improvements, etc.

All other duties as required.

Education and Experience Requirements

Post-secondary education.

Excellent organizational and project management abilities, with a keen attention to detail.

Organized self-starter with exceptional time management skills, with proven ability to prioritize tasks under pressure

Ability to work both independently and collaboratively.

Proficient computer skills, including Microsoft Office, digital marketing tools and platforms, including social media, email marketing, and content management systems.

A current and valid driver's license and vehicle are required for the purposes of frequently travelling between properties on a regular basis and on short notice.

Previous real estate experience would be considered an asset.

Ability to communicate in English and French would be considered an asset.

Physical/Sensory Effort and Work Environment 

Office setting; working at a desk with a computer; sitting or standing for long periods of time

Provide service to multiple people or departments, working under many simultaneous deadlines

Overtime may be required on an occasional basis in order to meet the changing demands of the project(s)

Accommodation Requests  

The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression. 

In accordance with Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to [email protected] with your request. 

Salary Range

The salary range shown reflects expected total annual compensation, including base pay, bonuses, and/or commissions.

Thank You for Considering Taggart Realty Management

Thank you for your interest in joining Taggart Realty Management. We appreciate every application, but only those selected for an interview will be contacted. Please note that we do not accept unsolicited resumes from recruiters or employment agencies. Any such submissions become the property of Taggart Realty Management and are not eligible for compensation. AI may be used to screen and assess candidates.