Collections Specialist

The AR, Collections Specialist performs tasks required for an accurate Accounts Receivable System and collects on delinquent accounts.

Requirements:
KEY JOB RESPONSIBILITIES:

Accounts Receivable

• On a daily basis, researches and inputs cash receipts data into the computer and verifies by comparison to the bank deposit. Distributes edit lists to various departments.
• Assists the Accounting Manager in interpreting and resolving accounts receivable problems with clients.
• Responsible for general journal entries to transfer funds upon request.
• Maintains accurate customer files; keeps track of name changes, mergers, address changes, and mailing attentions for all divisions. Relays this information to the appropriate personnel.
• Responsible for the following functions:

o Inputting dues amounts and generating invoices and posting sales.

o Keeping track of total commission allowed (capped) on a monthly basis and informing appropriate staff when the cap has been reached.

o On a facility basis, noting payments less commission; providing worksheet.

o Showing payments distributed to appropriate years' dues.

• Researches customer discrepancies, discusses any deviation from client payment plans, obtains appropriate approvals to have open credits applied, and, in general, keeps the accounts receivable system as clean as possible.
• Upon request, provides special reports reflecting current status of customer accounts.
• Verifies deposits and posts to accounts receivable.
• Prepares vouchers and special information on appropriate invoices.
• Duplicates, files, and retrieves accounts receivable material as needed.
• Assists the Accounting Manager in monthly reconciliation of revenue accounts.

Collections

• Collects delinquent accounts, establishes payment arrangements and follows up to ensure that delinquent accounts are being paid
• Evaluates unpaid accounts
• Handles all bankruptcy accounts. Collects all accounts written off to bad debt, and files a copy with the bankruptcy office. Advises the bankruptcy office of paid-out accounts, if any.
• Handles all purge-off accounts and reports them to collection agencies.
• Sets up all contract accounts.
• Works on payment arrangements with accounts that are overdue.

CORE COMPETENCIES:

· Customer service

· Multi-tasking

· Alertness

· Attention to detail

· Accuracy

· Communications with all levels including ownership

· Works well in a team environment

· Highly motivated

· Effectively communicate- verbal & written

QUALIFICATIONS

Education:

· High school diploma

· Basic Accounting or Bookkeeping courses are preferred

Experience:

· 2-4 years’ experience in accounting/bookkeeping department

Computer Skills:

· Experience with Sage Mas-500 and/or Salesforce is preferred

· Microsoft Word & Excel

· MS Outlook

Benefits:
• Free Gourmet Tea/ Coffee on the house.
• Free drop cab facility for up to 20 Kms from Office location.
• Extensive Mediclaim Benefit.