Closing Coordinator

Summary: The Closing Coordinator manages the final stages of real estate transactions, serving as the primary liaison among buyers, sellers, real estate agents, lenders, attorneys, and title companies. This role ensures that all legal documents, contracts, and disclosures are accurately prepared, reviewed, executed, and filed to support a timely, complaint, and seamless transfer of property ownership.

Key Responsibilities:

Document Management

• Prepare, review, and organize all closing-related documents, including deeds, settlement statements, contracts, and disclosures.

• Verify accuracy, completeness, and compliance with legal, regulatory, and company standards.

Liaison & Communication

• Act as the central point of contact for attorneys, title companies, mortgage lenders, real estate agents, and clients.

• Proactively communicate transaction status, requirements, and deadlines to all parties involved.

Closing Logistics

• Schedule and coordinate closings, final walkthroughs, and document signings.

• Ensure all required conditions are satisfied prior to closing and that documents are properly executed.

Title & Escrow Coordination

• Collaborate with title and escrow companies to resolve title issues, clear discrepancies, and facilitate issuance of title insurance.

• Track outstanding items and follow up to ensure timely resolution.

Compliance & Filing

• Ensure all transactions comply with applicable federal, state, and local regulations.

• Maintain accurate, organized, and up-to-date transaction files in accordance with record retention policies.

Qualifications:

• Experience: Proven experience in real estate transactions, escrow, mortgage lending, or a related field.

• Attention to Detail: Demonstrated ability to review legal and financial documents with a high degree of accuracy.

• Communication: Strong verbal and written communication skills, with the ability to manage multiple stakeholders.

• Organization: Excellent time-management skills and the ability to handle multiple files under tight deadlines.

• Technical Proficiency: Proficient in real estate transaction software and Microsoft Office (Word, Excel, Outlook).

• Work occasionally requires a high level of mental effort and attention to detail while producing a high volume of information and performing other essential duties.

• Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position; it may require irregular hours.

• High school diploma or equivalent required; college degree preferred.

• Working knowledge of real estate law and closing procedures.

• Notary public license preferred, where applicable.

• The employee must be able to perform all essential duties and responsibilities in this position satisfactorily and as outlined, with or without reasonable accommodation. Reasonable accommodation requests may be accommodated, absent undue firm hardship.

Working Conditions:

• Normal law office environment with little exposure to excessive noise, dust, temperature and the like.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Equal Employment and Opportunity Statement:

Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy. We will recruit, hire, train, promote, compensate and provide benefits to all applicants and employees without regard to ancestry, sex, race, color, ethnicity, national origin, gender, age, religion, religious creed, mental and/or physical disability, medical condition, military and/or veteran’s status, genetic information, marital status, sexual orientation, gender identity and/or expression, or any other basis protected by applicable federal, state and local laws. This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment. The firm complies fully with all federal, state and local equal employment opportunity laws.