Clinical Contracts Manager

Job Description: Clinical Contracts Manager

We want to solve immune dysfunction.

Many cancers and other diseases are caused, or resist treatment, because T cells can't recognize or target cells correctly. We're progressing first-in-class antigen modulators through the clinic, developed to treat disease by controlling T cell activation. Our technology modulates antigen presentation, flicking a switch inside cells to alter their appearance to the immune system.

This approach marks a fundamental shift in how we treat people living with autoimmune disorders, cancers and infectious diseases.

Role Overview:

The Clinical Contracts Manager will support the Greywolf Clinical Operations team by managing the investigator grant process from end to end. You will manage the investigator grant budget development, forecasting and negotiation on behalf of Greywolf. In addition, you will develop and oversee the in-house and outsourced site payment process, including managing site purchase orders.

Core Responsibilities:

Investigator Grant Budgets

Develop global site budget templates based on Greywolf protocols using fair market value (FMV) benchmarking tools.

Adjust the global template according to country specific financial and regulatory requirements.

Negotiate the budget directly with sites or oversee CRO negotiations serving as the point of contact for escalations.

Maintain budget accuracy according to protocol amendments or updated study operation plans.

When necessary, escalate budget or payment term issues to senior level management for approval.

Review, approval and tracking of patient expenses and reimbursement claims

Investigator Grant Payments

Develop an in-house payment process with which Greywolf will be able to make all investigator grant payments directly to sites. The incumbent will need to account for prior payments and issue ongoing payments to sites.

Issue pro forma requests to Greywolf Accounts Payable and sites, where required by contract, to initiate payment for clinical trial visits.

Validate site invoices against contracts and completed activities. Liaise with sites, Greywolf project managers, and Greywolf Accounts Payable for all invoicing questions.

Partner with Greywolf Finance team to calculate and assess site accruals on an ongoing basis.

Purchase Orders

Collect all financial documentation from qualified clinical suppliers for setup in Oracle NetSuite in accordance with Procurement and Compliance team requirements.

Set up site purchase orders according to trial budget forecasting and adjust POs based on updated enrolment expectations.

Provide reporting as necessary and maintain general purchase order hygiene throughout the study.

Skills, Knowledge, Qualifications and Experience:

Proficient in Microsoft Office.

GrantPlan or Grants Manager experience.

Global study startup experience. Site country level budget template development experience. CTA and budget negotiation experience.

Proficient with Oracle NetSuite (preferable).

If you are passionate about Clinical Contracts Management and want to work in a fast growing and exciting company, we invite you to apply and contribute to our mission of advancing ground-breaking discoveries.

(Some of..) our Perks and Benefits:

2 holiday office shut-down periods during July and December, in addition to 25 days annual holiday.

Flexible, hybrid working (you should be able to attend our office in Milton Park, Oxfordshire 1-2 times per week and travel to partner sites, board and other meetings, as required).