Client Services Representative - Commercial Lines

POSITION SUMMARY:

The ideal candidate will be extremely customer service oriented and will represent the agency with the highest ethical standards with a minimum of 2 to 3 years of industry experience. The candidate must be an exceedingly effective communicator and a team player. This is a fast paced environment and requires the ability to multi-task and prioritize on a daily basis. The individual should have a positive attitude and be a quick learner. He/she must be able to work independently in this position.

JOB DUTIES: Work collaboratively and cooperatively with others, with a commitment to a workplace of dignity and respect, in compliance with equal employment opportunity standards and regulations.

• Work collaboratively and cooperatively with others, with a commitment to a workplace of dignity and respect, in compliance with equal employment opportunity standards and regulations.

• Accept coaching from supervisors and managers, in compliance with the Agency's policies and procedures.

• Process incoming mail in your electronic inbox.

• Assist with issuing binders, extensions, certificates, auto identification cards, and other proofs of coverage.

• Process endorsement requests and endorsements and send follow up requests to carriers.

• Input transactions in billing system to generate invoices.

• Process confirmed cancellations and audits as well as reinstatements.

• Input and update Acord applications in system as directed.

• Assist with policy rating and process changes on carrier websites.

• Retrieve and process documents from carrier websites.

• Check carrier communication logs and process as needed.

• Checks policies for accuracy in rating and typing and assure they are issued as requested and conform to application and proposal.

• Prepare policy books for large clients.

• Handle routine correspondence between carriers, agency, and insureds.

• Input and follow up on system activities as directed.

• Assist with data entry projects.

• Provide customers service to clients as directed and fill-in for Client Service Manager as needed.

• Seek advice from Client Service Manager when problems arise on accounts.

• Perform special projects at the Client Service Manager's request.

• Be available to assist services department with phones and mail if needed.

• Assist in the training and growth of newer and less experienced team members.

• Actively pursue referral opportunities to other departments.

• Maintain electronic and/or paper files in an orderly, up-to-date manner.

• Monitor personal continuing education requirements to ensure compliance with licensing requirements. Attend classes as necessary.

• Be familiar with and follow Agency guidelines, policies and procedures.

This is not an exhaustive list of all duties and responsibilities. Other duties and responsibilities may be assigned, based on Agency needs.

REQUIRED QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Florida 4-40 or 2-20 License Required

• High school diploma or general education degree (GED); or 2 to 3 years related experience and/or training; or equivalent combination of education and experience

• Experience dealing with multiple insurance carriers

• Knowledge of Applied "EPIC" Agency Management System beneficial

• Proficient with Microsoft Word & Excel

• Strong written & oral communication skills

• Organizational & time management skills

• Dependable

• Team Player

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands and fingers. The employee is frequently required to stand and walk. The employee is occasionally required to reach with hands and arms. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT: This job operates in a professional office environment. The overall noise level in the work environment ranges from low to moderate.

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Compensation & Benefits

Being a part of IMA has its benefits. When you become part of the IMA family, you become eligible to take part in our valuable benefits and rewards package designed to benefit you, your family, and your life. Our plans are cost-effective, convenient and provide progressive ways for staying healthy, protecting loved ones, pursuing financial security and living a full and balanced life. This role is eligible for the following:

Annual Performance Bonus, Stock Purchase, Medical Plans, Prescription Drugs, Dental, Vision, Family Assistance Program, FSA, HSA, Pre-Tax Parking Plan, 401(k), Life/AD&D, Accident, Critical Illness, Hospital Indemnity, Long Term Care, Short-term Disability, Long-term Disability, Business Travel Accident, Identity Theft, Paid Time Off, Flexible Work Options, Paid Holidays, Sabbatical, Gift Matching, Health Club Reimbursement, Personal and Professional Development. In addition to our robust benefits package, the final offer amounts will depend on a variety of factors, including the candidate’s geographic location, prior relevant experience, and their knowledge, skills, and abilities.

*These benefits do not apply to internship roles.

Why Join IMA?

We’ve built a reputation for putting our associates first

What if we told you that you could be an integral part of an entrepreneurial, expanding company, develop lasting relationships, earn competitive benefits, plus claim part ownership? It’s this unique ownership business model that makes working at IMA so appealing.

We work in teams. We sell in teams. We win and prosper as a team

We provide support systems and resources that enable each of our associates to focus on what they do best. And as an independent company based in the Midwest, we’re big enough to write business all over the world and small enough to implement your ideas quickly.

We are recognized nationally as a leader in our industry

• 2020-2023 Business Insurance Magazine Best Places to Work in Insurance

• 2023 Inc. Magazine’s Best Workplaces

• 2023 Denver Business Journal’s Best Places to Work

• 2022-2023 Connecticut Top Work Places

• 2021-2023 Inc. 5000’s List of Fastest Growing Companies

• 2019-2022 Civic 50 Colorado Honoree Recognizing 50 Most Community-Minded Companies

• 2022-2023 Kansas City Business Journal’s Best Places to Work

• 2021-2023 Charlotte Business Journal’s Best Places to Work

• 2021-2023 Los Angeles Business Journal’s Best Places to Work

• 2021-2023 The Salt Lake City Tribune Top Work Places

• 2021-2022 Puget Sound Business Journal’s Washington’s Best Workplaces

• 2021-2022 Wichita Business Journal’s Best Places to Work, #1 in extra-large category

• 2021 Dallas Business Journal’s Best Places to Work

• 2021 Alaska Journal of Commerce’s Best Workplaces in Alaska

This Job Description is not a complete statement of all duties and responsibilities comprising this position.

The IMA Financial Group, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The IMA Financial Group, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.