Client Services Coordinator Full Time Days

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees. Ready to join our quest for better?

The Client Services Coordinator position reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Client Services Coordinator oversees client services operations on a daily basis. This position is responsible for scheduling, monitoring call activities, problem-solving escalations, monitoring internal assessments, performing inventory management, and training/ competency of all new and current employees. The position requires a thorough understanding of the hospital and lab systems, and the ability to work independently.

RESPONSIBILITIES:

• Responsibilities include but are not limited to ordering & resulting reference lab tests, Ensuring quality metrics are monitored, Guiding specimen processing and distribution to performing department(s).   
•  Triage incoming and initiate outgoing phone calls, faxes, and actively works problem escalations.
• Demonstrated ability in the handling of complex issues and strong problem-solving skills
• Provides a high level of customer service both internally and externally. Handling sensitive client accounts first and contacting sales and service with any issues within these accounts
• Open and clear communication with Outreach departments, by keeping the team apprised of any issues or problem trends with an internal/external client account
• Aid the Sales & Service team with any issues they need addressed or answering questions
• Act as the main point of contact for the teams
• Actively involved in laboratory process improvement

Required:

• Associate degree or 5 plus years of applicable experience.
• General understanding of all client lab and main lab operations
• Excellent oral and written communication skills

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check.  Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. 

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.