CCEC Grants & Accounting Analyst

Location: Bakersfield Office (primary/reporting location)

Work Arrangement: Full-time, on-site 

Schedule: Schedule will be based on the needs of the department

Position Summary

The CCEC Grants & Accounting Analyst is a specialized financial role responsible for the analysis, tracking, and compliance oversight of grant and funding sources supporting CCEC programs. Serving as the primary liaison between the Accounting Department and CCEC, this position ensures that grant funds are accurately budgeted, properly expended, and fully compliant with funding agreements, accounting standards, and organizational policies.

The position requires strong working knowledge of grant accounting, nonprofit fund accounting, and expenditure timing, along with the ability to analyze financial data and translate complex funding requirements into clear, actionable guidance for program and leadership teams. The Analyst plays a critical role in supporting fiscal integrity, compliance, and informed decision-making across CCEC operations.

Essential Duties & Responsibilities

Grant Accounting Analysis & Financial Oversight

Serve as the financial liaison between Accounting and CCEC for all grant-related activity.

Analyze grant budgets, burn rates, and expenditure trends to ensure funds are spent accurately and within required timeframes.

Review and validate grant expenditures, ensuring correct account coding, cost allocation, and alignment with approved budgets.

Support monthly and quarterly reconciliations and financial close processes related to grant funding.

Funding Compliance & Cost Allowability

Analyze grant agreements to determine:

Allowable and unallowable costs

Spending deadlines and performance periods

Cost allocation methodologies

Matching or cost-share requirements (if applicable)

Provide informed guidance to CCEC staff on how, when, and under which funding source costs should be incurred.

Identify, document, and escalate compliance risks, variances, or funding constraints.

Budget Development, Monitoring & Reporting

Support the development and ongoing monitoring of grant budgets and budget modifications.

Prepare, analyze, and reconcile grant financial reports for internal leadership and external funders.

Investigate variances between budgeted and actual expenditures and recommend corrective actions when needed.

Data Analysis & Decision Support

Develop and maintain financial tracking tools, spreadsheets, and dashboards to monitor grant performance.

Provide analytical support to CCEC leadership regarding:

Funding utilization

Cash flow timing (reimbursement vs. advance funding)

Risk of underspending or over-expenditure

Use financial data to support strategic funding decisions and planning.

Audit, Monitoring & Documentation

Prepare financial documentation and schedules to support audits, funder monitoring visits, and compliance reviews.

Ensure grant-related financial records are complete, accurate, and audit-ready.

Partner with Accounting to respond to audit inquiries and resolve findings related to grants.

Process Improvement & Internal Controls

Analyze existing grant financial processes and recommend improvements to strengthen internal controls and compliance.

Assist in developing standardized grant accounting procedures and documentation requirements.

Support training for CCEC program staff on financial compliance and grant spending requirements.

Knowledge & Expertise

Strong working knowledge of grant accounting and nonprofit fund accounting

Understanding of allowable cost principles, funding restrictions, and expenditure timing

Familiarity with state, federal, and private grant compliance requirements

Knowledge of budgeting, financial analysis, and reconciliation practices

Skills

Advanced analytical and problem-solving skills

Strong proficiency in Excel and financial reporting tools

Ability to interpret complex funding agreements and translate them into practical financial guidance

High attention to detail with strong documentation and organizational skills

Effective communicator able to collaborate with finance and program teams

Experience

Minimum 3–5 years of experience in grant accounting, financial analysis, or nonprofit accounting

Experience working closely with Accounting/Finance departments preferred

Prior experience supporting audits or funder financial reporting strongly preferred

Working Environment & Physical Demands

Primarily office-based, professional work environment.

Position requires prolonged periods of sitting, working at a computer, and using standard office equipment.

Occasional extended hours may be required to meet reporting deadlines, audits, or funding requirements.

Minimal physical exertion; reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change based on organizational needs.