Campus Coordinator

Overview

The Campus Coordinator serves as the front-facing ambassador of Fueling Brains Academy—ensuring a seamless experience for families, staff, and visitors from the moment they walk through our doors. This individual will be the central point of coordination across all campus systems, ensuring that administrative, communication, and operational functions are executed with efficiency, accuracy, and care.

A strong communicator and detail-oriented professional, the Campus Coordinator creates a welcoming, organized, and responsive environment, supporting the Center Director in the day-to-day management of campus operations. They help ensure that families feel informed and supported, staff are equipped to do their best work, and every system—from scheduling to billing—runs smoothly in the background.

This is a high-visibility role that sets the tone for the campus. While experience in early childhood education is not required, success in this role requires a strong administrative background, excellent people skills, and confidence in using digital systems.

Essential Duties and Responsibilities:

Welcome and assist all visitors, families, and vendors in a professional and warm manner; act as the go-to resource for parent inquiries and day-to-day needs

Maintain a calm, organized front-of-house presence, ensuring that the reception and entry experience reflects our brand and values

Oversee administrative processes including scheduling, billing, procurement, and compliance tracking using campus systems and tools

Serve as a systems navigator—ensuring that records for children, families, and staff are kept up-to-date and maintained accurately

Support daily campus operations by coordinating logistics, assisting with staff scheduling, ordering supplies, and managing vendor communication

Help plan and coordinate family tours, events, and meetings, acting as a bridge between the Center Director, team members, and families

Ensure that communications are timely and professional, using phone, email, and digital tools as appropriate

Provide real-time support to the campus team when unexpected needs arise—offering flexibility, discretion, and problem-solving on the spot

Contribute to a safe, respectful, and joyful atmosphere, helping uphold a positive culture within the campus

Preferred Skills & Qualifications

Education:

Diploma or post-secondary education in Business Administration, Office Management, or a related field

Experience:

2+ years of experience in administrative, office coordination, or operational support roles

Prior experience in a school, medical, or service-based environment is an asset

Experience using digital tools and administrative systems (e.g., CRM, billing platforms, scheduling tools)

Key Skills:

Exceptional organization and time-management skills

Strong written and verbal communication

Tech-savvy with ability to quickly learn and navigate multiple systems

Professionalism and confidentiality in handling sensitive information

Customer service mindset and strong interpersonal skills

Adaptability and willingness to assist in varied tasks within a fast-paced environment

Work Environment Requirements

On-site role at a Fueling Brains Academy location in Calgary, AB

Active participation in a dynamic educational setting, with occasional interaction with children and families

Ability to assist with light lifting, organizing, or movement of materials/supplies

Comfortable working collaboratively with teaching and operational teams

Comfortable working in a fast-paced, dynamic environment with children of varying needs.

Additional Requirements

Current First Aid & CPR Certification (or willingness to obtain upon hire).

Criminal Record Check & Vulnerable Sector Check (completed within the last 6 months).

Commitment to Fueling Brains Academy’s mission of fostering early childhood development through play-based and executive function-focused learning.

We thank all applicants for their interest. Please note that only those applicants for further consideration will be contacted.

 Fueling Brains Academy is an equal opportunity workplace, and we are committed to building and fostering an environment where our employees feel included, valued, and heard. We believe that a strong focus and commitment to diversity and inclusion enables us to truly make early childhood education an enabler for wide-reaching change. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities.