Buyer Assistant

Company Description

Charlie’s Produce - Who We Are

Charlie's Produce is a privately owned wholesale produce company. We are the largest privately owned produce wholesaler on the West Coast, and we are growing. The secret to our success in this industry is PEOPLE! We strive to hire the best and we reward them with a working environment that fosters loyalty, stability, innovation, and growth. Charlie’s was founded in quality, and we are proud that it is still our focus.

With a team of dedicated people who are passionate about food, supply chain, and their community we are looking for like minded individuals to help further our goal to enhance our communities through quality produce.

What we offer:

• An amazing company culture!
• Medical/Dental/Vision on the first of the month following hire.
• ESOP (Profit Sharing) and 401(k).
• Paid vacations, paid holidays.
• Paid sick time after 90days.
• 100% Prepaid College Tuition for employees and their dependents.
• Employee assistance program (EAP).

Additional Compensation Details:

• Yearly review with possibility of increase based on performance and tenure

We are seeking a detail-oriented and organized Buyer Assistant to join our procurement team in Anchorage, United States. In this role, you will provide essential support to our buying department, assisting with vendor management, purchase order processing, and supply chain coordination. The ideal candidate will be efficient, professional, and committed to maintaining accurate records while supporting our organization's purchasing objectives.

• Assist in preparing and processing purchase orders, ensuring accuracy and compliance with company policies
• Coordinate with suppliers and internal departments to facilitate timely delivery of goods and services
• Maintain and update vendor databases and supplier information with current contact details and pricing
• Research market prices, suppliers, and product availability to support procurement decisions
• Process invoices and reconcile purchase orders with received goods and billing documentation
• Monitor inventory levels and alert management to stock shortages or overages
• Support contract negotiations by gathering relevant data and preparing comparative analysis
• Prepare procurement reports and summaries for management review
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner
• Organize and maintain procurement files, documentation, and records in both physical and digital formats

**Required Qualifications:**

• High school diploma or equivalent
• 1-2 years of experience in procurement, purchasing, administrative support, or related supply chain role
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook)
• Strong attention to detail and organizational skills
• Excellent time management and ability to prioritize multiple tasks
• Solid written and verbal communication skills
• Basic understanding of procurement processes and purchasing principles
• Ability to work independently and as part of a team

**Preferred Qualifications:**

• Associate degree in Business Administration, Supply Chain Management, or related field
• Experience with procurement software or enterprise resource planning (ERP) systems
• Previous vendor management or supplier coordination experience
• Strong analytical and problem-solving abilities
• Experience with data entry and database management
• Knowledge of supply chain fundamentals and inventory management
• Familiarity with contract review and negotiation processes

All your information will be kept confidential according to EEO guidelines.

This is a safety-sensitive position.

This employer participates in E-Verify and will provide the Social Security Administration and if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

We do not provide H1-B sponsorships at this time.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

For additional protected privacy information please visit: Privacy Policy | Charlie's Produce (charliesproduce.com)

Charlie's Produce is an Equal Opportunity Employer

Visit our Employment Page for more details or to view our privacy center: https://www.charliesproduce.com/careers/

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