Business Support Administrator

  

Business and Planning - Regulatory and Safety 

This role sits in the Council’s Customer and Community Group who provide facilities and services that help create a safe, vibrant and inclusive city, comprising community facilities, parks and recreation, customer services, city safe, and resilience and regulatory services.

He angituutanga: The opportunity 

We are looking for a Business Support Administrator to join our Business and Planning Unit within our Customer and Community group. 

Reporting to the Business and Planning Lead, as the Business Support Administrator you will provide administration support to the Regulatory Services Unit and Safety and Resilience Unit which comprises of Building, Health, Alcohol, Animal Control, City Safety and Civil Defense. The role has a particular focus on purchasing and administration support to these Units. 

You will be a professional communicator, a task orientated person who is highly organised and able to ensure the day-to-day admin and financial processes are delivered to a high standard. 

Some of the key duties are:

• Provide high quality administration support to the Unit Director and leadership team
• Organise meetings, take minutes, and coordinate catering
• Maintain filing systems, training records and staff records
• Process invoices, purchase orders and order stationary
• Review and update administration processes
• Support units with meeting their Council and statutory requirements

Oo puumanawa me oo wheako | Your skills and experience

• Bring an understanding of and commitment to delivering on the principals of Te Tiriti o Waitangi
• Minimum 2 years administration experienced preferred in financial and process monitoring and improvement
• Excellent level of accuracy in administration process, ability to multi-task and be organised to deliver required workflow
• A natural team player, able to influence across teams and demonstrate a high level of confidence and professionalism communicating administration needs
• Customer focus
• High drive for achievement
• High degree of integrity

He aha te wariu o te utu kaimahi? | What’s the salary? 

Circa $74,000 dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer 

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Me Tono Inaaianei!: Apply Now! 

• View the Position Description
• Click apply
• ​Complete your application.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.

Applications close on the: 19/03/2026

Note: We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.