Business Operations Support Officer

At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and looking for a Business Operations Support Officer to join our UniQue Sales team.

What will you be bringing to the team?

Our UniQue people come from a variety of different backgrounds and industries, with different skillsets and approaches, but they have one thing in common: a passion for technology and innovation! For the Business Operations Support Officer position, we expect you to:

Tenders & Competitions Support

• Handle tender opportunities procedure, organize tender files and prepare participation documentation.

• Documents submission on Greek E-Procurement (ESHDHS) system.
• Handle naming certificates, beneficial ownership documents, and award confirmations.
• Draft clarification letters, coordinate deadline extensions, and prepare participation guarantees.
• Support the creation of participation minutes (UNI: prime, subcontracting, simple loan structures).

Contracting & Legal Documentation

• Prepare invitations, assignments, and supporting documents.
• Process guarantees (issuance, tracking, returns, extensions).
• Manage contract files, powers of attorney, ownership/beneficiary documentation, and certificate updates.
• Communicate with relevant parties regarding returns, authorizations, and required documentation.

Administrative & Office Support

• Manage daily administrative tasks (invoices, orders, travel, meetings, expenses, mail) and onboarding essentials.
• Coordinate signatures, payment clearances, and contract processing.

Requirements:
What do you need to succeed in this position?

Your experience, skillset and qualifications are going to help you succeed in this position, moving forward.

We would like you to have:

• University or College degree in Business Administration or a related discipline.

• Minimum of 2 years’ professional experience in a similar role specially operating e-procurement
• Basic Knowledge of public sector’s procedures
• Excellent knowledge of the Greek and English languages (written and verbal)
• Understanding of sales performance metrics
• Excellent communication and listening skills
• Ability to work and collaborate with various teams within the organization

Benefits:
What are we offering to our UniQue IT people?

• People-first approach and open environment to express your ideas
• Work-life balance and a hybrid work model
• Continuous training and development
• Opportunities to join innovation initiatives
• Ticket restaurant – meal vouchers
• Corporate laptop and equipment
• Corporate mobile phone subscription
• Health and insurance plan for you and your family members
• Employee consulting and guidance support by Ergonomia
• Discounts on the services and products of our Group’s companies
• Gift vouchers for major life milestones
• Special work schedule on summer Fridays and birthdays

Our UniQue IT people are the most valuable part of Uni Systems; their knowledge and experience has made us the leading and reliable systems integrator of today and has contributed to our steady financial growth. We have created and are maintaining a stable working environment for our employees, with countless opportunities to innovate and thrive. Our work culture recognizes our UniQue IT people, supports the free sharing of ideas and the flow of information via open communication, while appreciating and effectively utilizing the talents, skills and perspectives of each employee.

At Uni Systems, we are providing equal employment opportunities and banning any form of discrimination on grounds of gender, religion, race, color, nationality, disability, social class, political beliefs, age, marital status, sexual orientation or any other characteristics. Take a look at our Diversity, Equality & Inclusion Policy for more information.