Business & Finance Administrator (Fixed Term Contract)

SureScreen Group; a family of four specialist businesses

Operating from two dedicated sites Derbyshire, UK, SureScreen Diagnostics, SureScreen Scientifics, SureScreen Materials and SureScreen Health bring together science, technology and service under one umbrella. Each business operates independently with its own expertise, from developing cutting-edge diagnostic technologies. laboratory health testing, ecological analysis and and materials consultancy.

With a shared commitment to innovation, quality, and care, we combine our strengths to support healthier lives, safer environments, and a more sustainable future.

We are looking for someone to join us for a 9 month contract for maternity cover with a real possibility of contract extension as well as the real possibility for a permanent position.

Job Purpose

The Business & Finance Administrator acts as a vital link across the group, enhancing others, strengthening communication, and optimising operational efficiency. The role embraces paperless processes, automation, and digitalisation to drive smarter, streamlined ways of working.

Key Accountabilities and Responsibilities:

1. Business Administration

Perform reception and front-of-house duties, including answering and redirecting calls, managing mail distribution, and greeting visitors. 

Administer supplier documentation processes, including onboarding new suppliers and managing annual supplier questionnaires. 

Provide administrative support to all teams such as shredding, sundries, receiving and booking in alcometer recalibrations process, back to lab process, assisting with documentation, scheduling, and project coordination as required. 

2. Financial Administration

Oversee the accurate creation and processing of customer invoices, including manual and automated requests. 

Investigate outstanding debts, liaise with clients to resolve payment issues, and provide supporting documentation as required. 

Checking & Uploading Supplier Invoices into accounting software, checking purchase orders, coding to correct cost centres. 

Checking Supplier Statements & Chasing Missing invoices 

Monthly credit card statements collecting receipts, coding expenses, and uploading to system. 

Daily or weekly reconciliation of remittances and payments. 

3. Sales Administration

Process incoming sales orders via telephone, email, or online systems with accuracy and efficiency. 

Manage customer payments securely and ensure all transactions are properly recorded. 

Collaborate with the new business sales team and account management team to ensure smooth order fulfilment and customer satisfaction. 

Key Relationships

Internal 

Sales Team 

Finance Team 

Operations Team inc production & despatch 

Technical Team

External 

Suppliers 

Customers 

Visitors 

Couriers 

Qualifications, skills, and experience: 

Excellent communication skills 

Excellent planning and organisation skills 

High attention to detail 

Maintaining a positive ‘can do’ attitude with the desire to do things right. 

Is self-motivated and results driven 

Is a resilient and reliable team player 

The position is full time Monday to Thursday 8.30-5 and Friday 8.30-4.30.

Visit our websites for more information; www.surescreen.com,  www.surescreenscientifics.com, www.surescreenmaterials.com and www.surescreenhealth.com