Business Development Associate / Executive Assistant - A329

Industry

Climate Tech / Circular Economy / SaaS

Work Arrangement

Fully Remote

Job Type

Full-Time

Work Schedule

US Eastern Time (ET) business hours (9:00–5:00)

Locations:

Philippines (PH), Latin America (LATAM), Anywhere remote

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: WATCH HERE

Why Work with Us?

At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company

Our client is a fast-growing, venture-backed climate technology company focused on building scalable solutions for the circular economy. They partner with large institutions such as universities, healthcare systems, and enterprise campuses to eliminate single-use packaging through operationally proven, technology-enabled systems. The company is in a rapid growth phase, working closely with enterprise clients and expanding its footprint across multiple markets.

Role Overview

This role combines executive support with business development execution in a high-growth, founder-led environment. You will act as a strategic right hand to the CEO, supporting high-volume enterprise sales conversations, managing communications, and ensuring operational follow-through across the pipeline. The position is highly execution-focused, requiring ownership of inbox management, proposal drafting, scheduling, and coordination across multiple workstreams.

You will operate in a fast-paced, AI-first environment where speed, precision, and proactive problem-solving are essential. This role is ideal for someone who is highly organized, an exceptional writer, and comfortable working independently while supporting complex business development efforts.

Your Impact

You will play a critical role in accelerating business development by ensuring that communication, documentation, and coordination never become bottlenecks. Your work will directly contribute to increased deal velocity, improved pipeline management, and stronger relationship engagement with enterprise clients.

By maintaining a highly organized inbox, preparing near-complete business documents, and proactively advancing conversations, you will enable the CEO to focus on high-value strategic decisions. You will also contribute to operational efficiency by implementing AI-driven workflows and systems that continuously improve productivity and scalability.

Core Responsibilities

Inbox & Communication Management – 25%

• Manage the CEO’s inbox to maintain daily organization and zero backlog
• Draft and send high-quality responses on behalf of the CEO with accurate tone and context
• Manage LinkedIn communications including outreach, engagement, and follow-ups
• Track ongoing conversations and ensure timely follow-ups across all channels
• Escalate only high-priority items requiring direct CEO involvement

Sales & Business Development Acceleration – 30%

• Draft proposals, letters of intent, licensing agreements, and meeting materials
• Advance prospect conversations and maintain consistent engagement
• Build and maintain prospect lists through research and data gathering
• Prepare detailed meeting briefs and update sales materials post-discussions
• Maintain CRM data accuracy, pipeline tracking, and reporting insights

Calendar & Meeting Coordination – 15%

• Manage and optimize the CEO’s calendar, ensuring alignment with priorities
• Schedule meetings efficiently across time zones within tight turnaround times
• Coordinate logistics for external meetings, conferences, and partner engagements

Logistics, Admin & Operations – 15%

• Coordinate travel arrangements and create detailed itineraries
• Organize event logistics including venues, invitations, and attendee coordination
• Track and submit expenses and receipts for accounting processes
• Support administrative operations including documentation and system organization

AI, Automation & Systems Building – 15%

• Identify repetitive tasks and implement automation workflows
• Develop and refine AI prompts for communication and documentation tasks
• Create and maintain SOPs for recurring workflows
• Evaluate and adopt new tools to improve operational efficiency

Requirements:
Must-Haves (Required)

• 3+ years of experience supporting a CEO, founder, or senior executive in a startup or high-growth environment
• Experience supporting business development, sales operations, or client-facing workflows
• Active, hands-on experience using AI tools (e.g., ChatGPT, Claude) in daily work
• Exceptional written and verbal English communication skills
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High level of ownership, proactiveness, and problem-solving ability
• Experience working with US-based clients or companies
• Ability to handle sensitive information with discretion and professionalism

Nice-to-Haves (Preferred)

• Background in business development, sales operations, or similar roles
• Experience with grant documentation or reporting processes
• Familiarity with CRM systems and pipeline management
• Experience coordinating executive travel and events
• Experience ghostwriting or drafting communications on behalf of senior leaders

Tools Proficiency

Must-Haves (Required)

• Microsoft Outlook
• ClickUp
• LinkedIn
• ChatGPT
• Claude
• Microsoft PowerPoint
• Microsoft Excel

Nice-to-Haves (Preferred)

• Fyxer AI
• Zapier
• CRM platforms

Benefits:
• Competitive Salary: Based on experience and skills

• Remote Work: Fully remote—work from anywhere
• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
• Generous PTO: In accordance with company policy
• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with professionals worldwide

Our Recruitment Process

• Application
• Screening
• Skills Assessment
• Top-grading Interview
• Client Interview
• Job Offer
• Client Onboarding

Ready to Join Us?

If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.